BILLING ADMINISTRATOR PT Buffalo

JOB SUMMARY 

Buffalo office seeks a Part Time Billing Administrator to generate customer invoices and process vendor invoices for goods and services received, verifying billing accuracy and reconciling discrepancies. Perform a variety of administrative duties to support the billing, inventory management, and general office operations.  

Work Hours are 7am- 12pm Monday through Thursday.  The hourly range is $18.00/hour up to $24.00/hour plus discretionary incentive.  

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES 

• Generate customer invoices for stock, reshipments, and material transfers. Compile supporting documents, verify invoice accuracy, and reconcile any payment discrepancies with vendors. 
• Input inventory data into computer system and verify accuracy of all information including customer credits, mill certifications, cutting charges and receipt of incoming inventory. Compile weekly inventory reports to maintain accurate inventory records. 
• Act as liaison between sales staff and vendors in the resolution of billing disputes. 
• Create daily and or weekly records, reports or spreadsheets for sales, inventory, and billing reporting. Perform other administrative duties as requested to support the billing, sales, and inventory management operations. 
• Verify inventory levels to resolve discrepancies for orders and update computer with correct inventory information. 
• File completed purchase orders and invoices; open, sort and distribute mail. Perform other administrative duties as requested to support office operations and sales staff. 
• Assist other departments as necessary. 
• Perform duties as requested to meet department and or company objectives. 
• Regular and reliable attendance is a condition of employment. 

QUALIFICATION STANDARDS 

• High school diploma or GED required. 
• Business or related field preferred. 
• Ability to read and write.  
• Mathematical ability to gather data, compile information, reconcile financial information and prepare reports.  
• Ability to calculate numbers, correct entries, and post to records.  
• Good organizational skills needed to work in a fast-paced environment. • Strong interpersonal, organization and communication skills 
• Strong follow-up skills are necessary. 
• Analytical, problem solving. 
• Valid NYS Drivers License, for use of company vehicle after training. 

SUPERVISORY RESPONSIBILITIES 

• This position has no supervisory responsibilities.  

ACCOUNTABILITIES

• This position contributes to the overall success of the company by performing all assigned duties in a professional, timely and accurate manner. Follow all Company safety policies and procedures as set forth in the Employee Handbook, Safety requirements and any local regulations. 

EQUIPMENT, MACHINES AND SOFTWARE USED: 

• Ability to operate a telephone, cell phone, photocopier, calculator, and computer to send/receive email messages, post information to computer software including an ERP System and Microsoft Outlook365 Suite. 
• Use of company provided passenger vehicle for local driving as necessary. 

MENTAL AND VISUAL REQUIREMENTS 

•  Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, performing accounting work, using a computer terminal, and/or extensive reading. 

PHYSICAL ACTIVITIES AND REQUIREMENTS 

• Ability to sit for extended periods of time, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, and perform repetitive motions of hands and/or wrists. 
• Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects.  

ENVIRONMENTAL CONDITIONS 

• Work is performed in a typical office work environment. 
• Work involves minimal exposure to unusual elements, such as temperature changes, outdoor exposure to weather conditions, fumes, odors, gases, mists, and/or smoke, oils and/or lubricating fluids. (SDS sheets on file and available for review).  
• Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects.  

COMPENSATION

• The hourly range is $18.00/hour up to $24.00/hour plus discretionary incentive.  

EMPLOYER'S DISCLAIMER 

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. 
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Furthermore, the company reserves the right to add to or revise an employee's job duties at any time at its sole discretion. 
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.