Bookkeeper Part-Time- St James the Apostle Catholic Church

Employment Status: Part-Time 

FLSA Status: Non-Exempt (Hourly) 

Schedule: Monday – Friday 9 am – 2 pm/ 25 hours per week 

Reports to: Pastor 

Summary:

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, accounting, and HR functions. This position supports multiple parishes assigned to the Pastor.  

Essential Functions

Accounting/Bookkeeping 

• Provides Bookkeeping, Payroll, and Human Resources support for the parish. 
• Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement. 
• Maintains accounts payable/receivable, payroll, deposit and financial records.
• Posts deposits of contributions, donations, and other receipts in accounting system. 
• Prepares change boxes for special activities and accounts for monies.
• Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports. 
• Maintains and reconciles other fund accounts as assigned; Reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data. 
• Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.  
• Prepares financial budget and reports for pastor approval and prepares status reports for staff.
• Monitors budget to actual performance.
• Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
• Coordinates all financial reports and letters with the local Pastor
• Oversee electronic giving (credit card, online, ACH, etc) records and deposits. 
• Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
• Assists in facility rentals and take payments as needed. 
• Attends Finance council meetings. 
• Preparation: Reconciliation of monthly organization financial reports.
• In cooperation with Finance council, develop & administer policies and procedure concerning the use of the parish properties & facilities. 
• Review and approve contracts & service agreements as necessary. 

Human Resources Duties  

• Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.
• Responsible for providing Pastor appropriate time report registers for review and approval. 
• Ensures employee records are always current and accurate in HRIS system.
• Coordinate with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate. 
• Assist Pastor in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation. 
• Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.

Other Requirements

• Assists other office personnel in completing duties as needed. 
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned. 
• Ability to establish and maintain effective working relationships. 
• Exceptional communication and collaboration skills.  
• Strong organizational and time management skills. 
• Ability to work in fast-paced environment.
• Always maintain confidentiality.
• Supports and upholds the philosophy of Catholicism and the mission of the parish. 
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.

Minimum Qualifications:

• Bachelor’s Degree in accounting and/or 3-5 years previous accounting experience.
• Knowledge of General Accepted Accounting Principles (GAAP).
• Previous experience with accounts payable A/P, accounts receivable A/R, general ledger, payroll, and bank/benefit reconciliations. 
• Ability to compute rate, ratio, and percent and to draw and interpret graphs. 
• Proven experience with accounting software such as QuickBooks or other similar software.
• Intermediate level of proficiency with MS Office (Word, Excel, PowerPoint, Outlook)

Physical Demands:

• Office job at parish
• Must be able to remain in a stationery position 80% of the time. 
• Operates a computer and other office machineries such as copy machine, fax/printer.
• Occasional lifting 10-20 pounds. 
• Physical use of telephone.

Preferred Qualifications:

• Bilingual (English/Spanish)  
• Experience with Parish accounting and payroll systems

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.