College Recruiting Coordinator (part time)

Westwood Professional Services, Inc. is seeking a College Recruiting Coordinator to support its early-career hiring efforts. This part-time role manages job requisitions on the company website, guides candidates through the interview and hiring process, coordinates participation in university career fairs, and tracks hiring data and outcomes across the program. The position is part-time, three days per week, on-site in Westwood’s Fort Worth, TX office.

JOB SUMMARY

Westwood Professional Services, Inc. is seeking a College Recruiting Coordinator to support its early-career hiring efforts. This part-time role manages job requisitions on the company website, guides candidates through the interview and hiring process, coordinates participation in university career fairs, and tracks hiring data and outcomes across the program. The position is part-time, three days per week, on-site in Westwood’s Fort Worth, TX office.

DUTIES AND RESPONSIBILITIES

Requisition Management

• Create, post, and maintain job openings on the company website and job boards.
• Keep postings current, updating or closing listings as hiring needs change.
• Ensure job descriptions are accurate and aligned with hiring manager needs.

Candidate Process Management

• Move candidates through each stage of the hiring process, from application through offer.
• Schedule interviews and coordinate calendars between candidates and hiring teams.
• Communicate proactively with candidates regarding status, next steps, and scheduling.
• Maintain accurate candidate records in the ATS and support offer preparation.

Career Fair & Event Coordination

• Identify and register the company for relevant university career fairs and events.
• Coordinate logistics for on-campus and virtual recruiting events.
• Build relationships with university career centers to secure event participation.
• Track event participation and follow up with candidates sourced from career fairs.

Data Tracking & Reporting

• Track recruiting metrics, including applicants, interviews, offers, and hires.
• Maintain hiring data by school, event, and requisition to measure source effectiveness.
• Build and update reports summarizing pipeline status and program outcomes.

REQUIRED QUALIFICATIONS

• 1–3 years of experience in recruiting, HR coordination, or event coordination.
• Experience with an ATS and job board/career site posting tools.
• Comfort working with spreadsheets or reporting tools to track and summarize data.
• Strong organizational skills and the ability to manage multiple open requisitions and events simultaneously.
• Clear, professional written and verbal communication skills.
• Ability to work the scheduled part-time hours consistently, including occasional travel for career fairs.

PREFERRED QUALIFICATIONS

• Experience with campus or early-career recruiting programs.
• Familiarity with university relations or career fair logistics.
• Experience building reports or dashboards in Excel or an ATS reporting tool.

COMPETENCIES REQUIRED

• Organization & Time Management: Effectively manages multiple open requisitions, events, and deadlines while keeping track of details.
• Effective Communication: Communicates clearly and professionally with candidates, hiring managers, and university partners, both in writing and verbally.
• Relationship Building: Builds and maintains positive working relationships with candidates, hiring teams, and university career centers.
• Attention to Detail: Maintains accurate candidate records, job postings, and hiring data with a high degree of accuracy.
• Adaptability & Follow-Through: Adjusts to shifting hiring needs and priorities while consistently following through on commitments.
• Initiative: Proactively identifies recruiting needs and next steps and moves tasks forward without waiting for direction.
• Collaboration & Teamwork: Works effectively with hiring managers, recruiters, and university partners to keep the hiring process running smoothly.
• Candidate-Focused Service: Creates a positive, professional experience for candidates throughout the recruiting process.
• Technology Proficiency: Comfortably learns and uses ATS platforms, job boards, and reporting or spreadsheet tools to manage the recruiting process.

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job