Commercial Sales Administrative Assistant

Description

Family-owned and operated since 1995, By the Yard proudly manufactures maintenance-free outdoor furniture and accessories for families and businesses throughout the United States. From the factory to the showroom, we infuse our operations with eco-consciousness. Our furniture has been made from recycled milk jugs since day one, and we continue to focus on green initiatives to build better furniture and a better future. Check us out at www.bytheyard.net

Our values include:

Pride

Stewardship

Caring

Teamwork

Mutual Success

Investing in the community

The Commercial Sales Administrative Assistant supports the Commercial Sales and Customer Experience teams in preparing various deliverables. This includes preparing sales quotes, executing orders, creating order presentation PowerPoints, coordinating tradeshows, and lunch & learns.

This is a part time position, approximately 20 - 25 hours per week. Scheduled days are Monday - Saturday (5 days a week, 5-hour shifts). Attendance at special events is mandatory. 

ESSENTIAL DUTIES and RESPONSIBILITIES:

· Support the commercial sales staff with day-to-day operations.

· Assist staff with coordinating trade shows.

· Must be able to work effectively with all   levels of management to cultivate vendor relationships.

· Schedule and coordinate commercial customer lunch & learn events. Assist with the planning and coordination of lunch and learns and other trade shows as needed. 

· Attentively monitor Distributor and Commercial email inboxes. Respond to all inquiries within the same day, with a goal of responding within one hour of receipt.

· Develop (write up) quotes and sales orders in Acumatica based on information received.

· Enter contacts and sales leads into Hubspot. Monitor and update status, keeping workflows accurate and up to date.

· Assist commercial sales team with daily tasks including line drawings, mailings, catalog requests, sample requests, etc.

· Assist with the development of PowerPoint presentations for trade shows and lunch and learns as needed.

· Collaborate with the commercial sales team and back-up sales staff that are traveling or out of the office.

· Monitor and maintain the Commercial Sales Team’s calendar of trade shows and events keeping it up to date with all changes.

· Support and fill in for the retail sales team as needed for illnesses, vacations, special events, etc., including Saturdays as needed. 

· Perform other duties and responsibilities as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Requirements

• High School Diploma or equivalent required. Some college with an emphasis in Business Administration, Marketing, or other related field preferred. Designing background, a plus!
• One to three years recent related experience in administrative, customer service, or sales administration is required.
• Demonstrated ability to be a self-starter, multi-task, shift demands, and willingness to be collaborative, and support team efforts.
• Excellent interpersonal, communication (verbal and written), and detail oriented.
• Excellent PC skills including Microsoft Word, Excel, PowerPoint, and Outlook 365.
• Ability to work a typical retail-based schedule including days, evenings, weekend and/or holiday hours, and travel occasionally.

PHYSICAL AND MENTAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit, talk or hear; and use hands to handle, or touch objects or controls. The employee is regularly required to stand, walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

WORKING ENVIRONMENT:

This is a retail/office environment with evening and/or weekend schedules. The noise level in the work environment is usually moderate. This is a non-remote position.

The work environment characteristics described here are representative of those individuals encounter while performing the essential functions of this position.