Conference and Events Coordinator - Fayette County

JOB DESCRIPTION Job Title: FC Campus Events Coordinator

With Administrative Assistant duties
Campus: Fayette County
Department: Creative
Hours: Part-Time
Reports To: FC Campus Pastor

Purpose of the Role

The Campus Events Coordinator serves the mission of GO Church by helping plan and execute excellent, life-giving campus events that bring people together and reflect the heart of our church. This role partners closely with the Gatherings Director to bring vision to life through detailed event planning, creative collaboration, and strong onsite leadership.

Key Responsibilities:

Experience and Knowledge Required

• A growing relationship with Jesus and alignment with the mission and values of GO Church.


• Proven ability to organize, multitask, and lead teams effectively.


• Strong attention to detail, follow-through, and proactive communication.


• Comfortable leading volunteers and managing multiple moving parts under pressure.


• Creative eye for event atmosphere, décor, and guest experience.


• Availability for evenings, weekends, and major GO Church events as needed.


• Experience in Events & Logistics


• Highly Organized and comfortable leading staff & teams


• Experience with vendors & caterers

Event Collaboration & Leadership

• Partner with the Gatherings Director to plan and execute all major campus events and conferences (e.g., Men’s, Women’s, Marriage, Holidays, etc).


• Serve as the on-site event manager during conferences and large events- helping lead teams, delegate roles, and ensure smooth execution from setup to teardown.


• Act as the main point person for all campus event logistics, ensuring alignment between the Campus Pastor, Gatherings Director, and campus departments.


• Participate in meetings to contribute ideas, creative concepts, and environmental design that make each event feel fresh and aligned with the GO Church culture.


• Participate in FC weekly staff meetings and all conferences & events for GO Church.
  
  

Campus Events Team Development

• Build and lead the FC Events Team- recruiting, training, and empowering volunteers to serve with excellence and joy.


• Foster a fun, inclusive, and team-oriented culture among event volunteers.


• Ensure volunteers understand their roles, are well-prepared, and feel valued before, during, and after events.
  
  

Event Logistics & Execution

• Oversee the ordering and preparation of centerpieces, food, décor, and other event materials in collaboration with the Gatherings Director.


• Manage onsite logistics including room setup, signage, hospitality details, and post-event teardown.


• Maintain event timelines, checklists, and communication plans to ensure every event runs with clarity and excellence.
  
  

Success Looks Like:

• Campus events run with excellence, clarity, and care - creating meaningful experiences that “feel like GO Church.”


• The FC Events Team is thriving, engaged, and growing in ownership and skill.


• Clear communication and collaboration between the Gatherings Director, Campus Pastor, and FC staff team.


• Events reflect GO Church’s culture of hospitality, creativity, and excellence in every detail

Administrative

• Manage scheduling & communication to Events Team for monthly serve opportunities.


• Keep accurate records of budgets & spending for all events & conferences


• Highly functional in budgets & spreadsheets to maintain accurate analytics post conferences & events


• Keep up to date information of all vendors, catering, or business in the area

Essential Functions and Responsibilities:

• Note-Taking
  
  
  
  • Take detailed and organized notes during requested meetings.
  
  
  • Publish notes and assign tasks to the appropriate Team Member on Basecamp as needed.
  
  
  
  


• Purchasing/Reconciliation
  
  
  
  • Purchase/reserve requested items or services on behalf of the CP.
  
  
  • Tag and upload the CP’s receipts into the com App
  
  
  
  


• Communications/Follow-Up
  
  
  
  • Respond to emails on behalf of the CP/GO Church as needed.
  
  
  • Assist with making phone calls to attendees and/or community members.
  
  
  • Edit/revise emails or publications to ensure excellence and clarity.
  
  
  
  


• Events/Planning
  
  
  
  • Participate in various planning meetings as requested.
  
  
  • Participate/assist in the execution of various Funerals and Weddings.
  
  
  
  


• Care For Staff
  
  
  
  • Assist the CP in providing creative and thoughtful strategies to show above and beyond care for the staff at all Campuses.
  
  
  
  


• Serve
  
  
  
  • Consistently serve on the GO Team(s) that align with your passion and gifting.
  
  
  • Seek out opportunities to serve the staff, volunteers and/or attendees of GO Church.
  
  
  
  


• Miscellaneous Responsibilities
  
  
  
  • Maintain confidentiality of sensitive information.
  
  
  • Execute any additional items assigned by the Campus Pastor.
  
  
  
  

Personal Responsibilities

• Maintain proper priorities in home and spiritual life


• Be loyal to the mission, vision, and staff of GO Church; protect the unity and integrity of the church


• Invest in and invite people to know Jesus and become part of GO Church


• Maintain a consistent personal walk with the Lord through prayer and Scripture


• Financially support the mission and vision of GO Church by faithfully giving at least 10% of your gross income. Maintain wise stewardship over the remaining 90%. 


• Read/sign the GO Church social media policy, staff culture and core values. 

Attributes

• Love People


• Fun, Energetic, Loyal!


• Pastoral heart with strong leadership instincts


• Globally minded - values collaboration, consistency, and scalability across all campuses


• Creative thinker who brings fresh ideas and solutions


• Servant-hearted and teachable


• Proactive, solutions-oriented, and dependable


• Team player with a positive attitude and high level of excellence


• Share in the mission of GO Church, which is to fulfill the Great Commission!