Documentation Specialist

Company : Biofab Technologies

Job Type : Part-Time

Pleasant Prairie, Wi

Number of Applicants

000+

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Job Description - Documentation Specialist

Company Summary
Bio Fab Technologies (“Bio Fab” or the “Company”), headquartered in Pleasant Prairie, WI (on the WI/IL border), is a premier designer and manufacturer of high-end customized stainless-steel equipment and components for use in the pharmaceutical, food & beverage and industrial markets. Founded in 2006, Bio Fab was subsequently acquired by Holland Group, a private family-owned group of companies, in 2023. As we continue to grow, the Company is seeking a Documentation Specialist.

Position Summary
Document Specialist is responsible for all project related documentation as well as assisting with project work as needed.
Job Responsibilities:

Compile, scan, and organize hard copy certs and documentation.
Download photos from shop cameras and upload files to the server. Then archive into the appropriate job folders.
Scan and archive laser logs into the applicable job folders. Scan and archive MTRs for all materials used, ensuring documents are stored in both the global materials folder and the corresponding job folder.
Scan and archive shipping documentation, including packing lists, bills of lading, certificates of conformance, and MTRs.
Return all color-coded job envelopes to the appropriate Project Manager after documentation has been processed.
Provide MTR’s, CoC’s or other documents upon request by customers
Acquire missing MTR’s, CoC’s or other documents from vendors
Other duties as assigned.

Qualifications:

Excellent written and verbal communication skills
Excellent organizational and time management skills with the ability to multi-task and prioritize responsibilities appropriately.
Strong attention to details.
Ability to analyze and interpret documentation
Proficiency in MS Office (Excel, Word, Outlook)
HS Diploma or equivalent; bachelor’s degree preferred
1-3 Years of administrative experience in a technical field.

Physical/Work Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds on an occasional basis.

Benefits

Competitive Base Salary and annual bonus target
Company-subsidized Health Insurance, Dental Insurance, Life/Disability Insurance (covered by company), HSA/FSA
Retirement savings plan (401k) with net 4% employer match
Industry leading profit share program
Unique schedule / summer days

About The Holland Group

The Holland Group is a private, family-owned (but not family-operated) group of businesses with locations in Illinois, Wisconsin, Indiana, Massachusetts, and Pennsylvania. The family does not believe in short term ownership (i.e. buy and flip) and instead intends to build a business for decades to come built upon integrity, passion for action, and meaningful opportunity for its employees. The group prides itself on being nimble, entrepreneurial, and unencumbered by “big company” items like frequent presentations, bureaucracy, and red tape. The group deploys a best-in-class profit share program and is always looking for its next generation of leaders to shepherd it to future growth. While the combined group of businesses are currently ~$120M in annual sales, the Company strives to grow organically and via 1-2 acquisitions per year to achieve ~$400M in sales by 2030.
Current Holland Group Businesses (as of April 2024): Holland Applied Technologies, Liquid Process Equipment (acquired 2020), Bio Fab Technologies (acquired 2023), W.A. Tompkins (acquired 2024), Steridos (acquired 2025).