Evening Part Time - Receptionist/Administrative Assistant

Job Overview 

We are seeking a professional and organized Receptionist/Administrative Assistant to join our dynamic team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with office software. Bilingual skills are a plus, as well as experience in medical or dental reception settings. 

Part Time Working hours are as follows: 

Monday-Friday 4:30PM-7:00PM & Saturdays 9AM-5:30PM  

Duties 

Greet visitors and clients at the front desk with professionalism and courtesy 

Manage multi-line phone systems, direct calls, and take detailed messages 

Handle data entry, filing, and document proofreading to maintain accurate records 

Call customers inquiring about service experience. 

Assist with billing, bookkeeping, and Data entry as needed 

Provide customer support via phone, email, or in person, ensuring excellent phone etiquette. 

Support office management tasks including supply ordering, organization of files, and general clerical duties 

Maintain a clean and organized reception area to promote a welcoming environment 

Coordinate with other staff members to ensure efficient daily operations 

Other duties as assigned by management. 

Skills 

Proven experience in office administration or clerical roles; previous receptionist experience preferred 

Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications 

Excellent organizational skills with the ability to multitask effectively 

Strong written and verbal communication skills; bilingual abilities are a plus 

Experience managing multi-line phone systems and providing high-quality customer service 

Attention to detail for proofreading documents and managing schedules accurately 

Ability to handle sensitive information discreetly and maintain confidentiality 

Previous experience in medical or dental office settings is advantageous but not required 

Demonstrated time management skills with the ability to prioritize tasks efficiently 

This position offers an engaging work environment where organizational skills and customer service excellence are highly valued. We seek a dedicated individual eager to contribute positively to our team’s success. 

Join us in creating a welcoming environment while supporting our team’s success! This role offers an engaging work atmosphere where your organizational talents and customer service skills will shine. We value dedicated professionals committed to excellence in administrative support.