Event Coordinator

Description

Job Title: Sales Coordinator
Location: Rancho Solano Golf Course, Fairfield, California
Department: Sales & Events
Reports To: Director of Sales or General Manager
Job Type: TEMP Part-Time (including weekends and holidays)
Compensation: $25 plus gratuity

Position Summary:

Rancho Solano Golf Course is seeking a proactive, organized, and customer-focused Event Coordinator to support the sales and events team in flawless execution of tournaments, banquets, corporate outings, weddings, and more. The Coordinator will play a key role in maintaining client relationships, managing event logistics, vendor communication and supporting sales initiatives to enhance guest satisfaction and grow the course’s profile in the community.

Key Responsibilities:

Sales Support:

• Assist the Sales Team with lead generation, maintaining the sales pipeline and assisting with tours.
   
• Respond to inbound sales inquiries for tournaments, private events, and group bookings via phone, email, and in-person.
   
• Conduct weekly Banquet Event Meetings and final details meetings with clients.
   
• Maintain CRM system (e.g.,Lightspeed, Tripleseat) with up-to-date client and event information and details.
   

Event Coordination:

• Serve as the point of contact for booked events from confirmation through execution and finalizing banquet event orders.
   
• Coordinate with operations, F&B, and golf staff to ensure smooth execution of tournaments, weddings, and corporate functions.
   
• Conduct site tours and client final details meetings as needed.
   
• Create and distribute event timelines, floor plans, and banquet event orders (BEOs).
   

Administrative Duties:

• Track payments, deposits, and invoicing related to sales and events.
   
• Maintain sales reports, event calendars, and client databases.
   
• Assist with on-site event execution and guest services during key events.
   

Requirements

Qualifications:

Required:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Hospitality, Marketing, or Business preferred.
   
• 2+ years in event coordination, or customer service role (hospitality or golf industry a plus)
   
• Excellent written and verbal communication skills.
   
• Strong organizational and multitasking abilities with keen attention to detail.
   
• Proficiency in Microsoft Office Suite; experience with CRM software and booking platforms.
   

Preferred:

• Knowledge of golf operations or experience working at a golf course or country club.
   
• Familiarity with event management software TripleSeat and experience with floor plans.
   

Working Conditions:

• Ability to work flexible hours, including evenings, weekends, and holidays.
   
• Ability to walk the golf course and stand for extended periods during events.
   
• Comfortable working in both an office and outdoor event environment.
   

Benefits:

• Competitive salary with commission/bonus opportunities
   
• Golf privileges and discounts on merchandise and F&B
   
• Opportunities for career advancement within the course and parent management company (if applicable); part-time temp to potential F/T. Temp ending January 2025
   

About Rancho Solano Golf Course:

Located in Fairfield, California, Rancho Solano Golf Course, managed by Touchstone Golf, is known for its lush landscape, premium amenities, and beautifully maintained 18-hole layout. In addition to being a top-tier golf facility, the course hosts numerous tournaments, weddings, and corporate events each year. The team at Rancho Solano is committed to providing outstanding service and creating memorable experiences for all guests.