Events Assistant

Description

Join us as we create memorable events at our beautiful historic bay area winery! Testarossa Winery events staff provide exquisite hospitality service to our guests as they enjoy a special private experience in our unique indoor and outdoor spaces. We host corporate and social events where guests can experience our sensational wines and seasonal farm-to-table California cuisine. Join our talented team to be a part of making and providing the finest wines and winery experiences possible for our guests! 

Benefits we offer!

• 401(k) retirement savings plan with a match!
• 50% off wine and many more winery discounts!
• A relaxing glass of wine after each shift 
• Paid sick time 
• Employee referral program
• A beautiful historic work environment with passionate and fun colleagues! 

What the Events Assistant does!

The Events Assistant works part-time supporting the private events office team with general administrative support, customer service, and event execution. Working 5-8 hour shifts 2-4 days/week, the day to day will include: 

• Assist in organizing event folders prior to each event, checking for accuracy and order.
• Assist with client communication via email or phone as directed by the Events Manager.
• Communicate all event details in an organized and efficient manner, ensuring the best customer experience possible. 
• Create and inventory marketing packets (Corporate/Social and Wedding).
• Keep the winery stocked with marketing material and business cards.
• Assist Department with projects including but not limited to data entry, mailings and filing.
• Communicate within and across departments regarding any missing information, unfinished work or issues that need resolution.  
• Conduct winery tours for potential clients explaining the event possibilities at the winery.
• Assist the Events Manager in preparing for a weekly meeting with the Events team.
• Learn and uphold the philosophy and goals of Testarossa.
• Maintain winery aesthetics and image to reinforce standards of the brand.
• Assist with winery concierge duties as required and assigned (see Concierge job description for details).
• Work events as an Events Server when needed (see Events Server job description for details).
• Follow all safety policies and procedures.
• Perform other related duties as required and assigned.

Requirements

• 2 years Hospitality experience
• 1-year administrative experience preferred
• Strong organizational and planning skills
• Ability to multi-task
• Able to maintain composure under pressure 
• Strong computer knowledge, skills & abilities (database experience)
• Professional appearance
• Positive attitude

Work Environment & Physical Demands

• Available to work weekends 
• Ability to lift and carry up to 50 lbs. often
• Work typically performed in an office environment
• Repetitive motions associated with administrative tasks (use of computer, phone, documents/folders, and other office equipment)
• Ability to climb stairs and sit for extended periods of time

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