Events Assistant - Student

Description

Regular Part-Time, Non-Exempt

$12 per hour

Actively hiring for Summer 2025

• Eligible to continue employment part-time after Summer 2025
• Students are eligible to work up to 40 hours/week during the summer, based on departmental needs. Preference given to students eligible to work a minimum of 20hrs/week.
• Ability to commit a minimum of 12hrs/week during the school year, with a preference of 15-20hrs/week.

Are you a K-State student interested in a flexible work schedule, competitive pay, and supporting the University? The Events Assistant - Student provides administrative support to ensure smooth execution of events that express gratitude and highlight the impact of K-State's philanthropic supporters.

A day in the life of an Events student could be:

Event Support

Assist with pre and post event set-up and tear down, deliveries, and other departmental errands. Manage and record attendee registrations via email and voicemail, prepare event attendee lists, merge and print nametags, place cards and create computer-generated reports. Provide on-site support for events during business hours and occasional nights and weekends.

General department support

Create and prepare donor and internal staff gifts and mailers. Oversee the inventory of event supplies, catering items and donor gifts, ensuring electronic records are consistently up to date. Provide general back-up and clerical assistance for the events team. Perform other work-related duties as assigned.

Requirements

• Currently enrolled in coursework at Kansas State University
• Operating knowledge of Microsoft Office Suite (i.e. Word, Excel, Publisher, Outlook and Teams)
• Demonstrates initiative and the ability to work independently, effectively managing tasks without constant supervision 
• Demonstrates strong attention to detail by completing tasks accurately and effectively manages time to consistently meet deadlines
• Possesses strong written, verbal, and interpersonal communication skills, along with excellent customer service abilities and a proven ability to collaborate effectively with both internal and external stakeholders
• Willingness to learn new industry related software/tools
• A valid motor vehicle operator’s license and acceptable driving record

What we want:

• Knowledge of creative customization tools (ie. Cricut, Canva, etc.)
• Experience in a professional office environment and a high-level of professionalism
• Possess a natural talent for logistical thinking and planning
• Proactive in anticipating needs and requirements, often before they are communicated
• Strong ability to support event coordination and management with foresight and precision 

Our Culture

It’s all about belonging. Our organization performs at its absolute best when fostering a welcoming environment. Learn more about our culture on our website!