Executive Coordinator

Description

Company Summary

CRISP Shared Services (CSS) provides technology and HR infrastructure support for the Connecticut state-wide health information exchange (HIE), Connie, a 501c3 established through state statute in 2019. Connie’s mission is to enhance the health and well-being of Connecticut residents through the provision of health information technology services. Connie supports clinical decision-making, keeps patient medical health information confidential and secure, and advances the state’s public health goals. More information about Connie is available at https://www.conniect.org/.

Job Summary

The Executive Coordinator role requires a high level of productivity and the ability to work autonomously. The level of work Connie’s staff performs is held to high standards and key traits like task management, problem solving, and clear and timely communications are paramount.

The Executive Coordinator is responsible for providing administrative support to the Connie Executive and Finance & Administration teams, as well as providing Board Secretary and Advisory Committee support. A high-level description of the role is outlined below.

Requirements

Essential Duties and Responsibilities

Include the following. Other duties may be assigned. 

Administrative Support – Connie Executive Team

• Act as liaison between the organization’s executives and other internal/external parties for all meetings.
• Identify and anticipate the need for pre-meetings and/or preparation time for future key meetings.
• Use the prescribed appointment setting methodology to ensure required details are present and efficiency of time is maximized.
• Review, confirm, follow-up, and adjust calendar entries proactively.
• Monitor company email and voicemail.

Administrative Support – Finance & Administrative Team

• Monitor and maintain documentation and inventories of vendor files, process documentation, contracts, and subscriptions.
• Ad hoc duties and special projects, as needed.

Board Secretary & Advisory Committee Support

• Confirm quorum met in advance of scheduled board and advisory committee meetings.
• Ensure meeting minutes are prepared timely.
• Monitor member appointments to ensure they are current.

Qualifications and/or Experience Requirements

To perform this job successfully, the incumbent must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

•  4-6 years experience in a similar role.
• Intermediate level Microsoft Office experience with Outlook, Word, Excel, and Teams.
• Strong computer skills.
• High level of organization and communication skills.
• Operate in an efficient, effective, and responsive manner.
• Ability to multi-task, prioritize, and change course, as necessary.

Compensation and Hours

• Targeted base salary: $30 per hour, based on experience and qualifications.
• Hours Per Week: PT Contracted Position – 15 hr/wk

http://www.crispsharedservices.org/

https://www.conniect.org/

CRISP Shared Services, Inc. is an equal opportunity employer. This means that CRISP Shared Services Inc. is dedicated to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, marital status, genetic information, disability, military or veteran status, or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all team members.