Description

Escuela de Guadalupe

660 Julian St.

Denver, CO 80204

(303) 964-8456

Executive Support Specialist (Bilingual)

Position dates:  July-June 

Position type: Part Time

Status: Non-exempt

Reports to:  Nicky Freeburg

Contact: [email protected]

Who We Are

Escuela de Guadalupe is an innovative Catholic, dual-language PK-8 school in Denver, CO. It has been recognized locally and nationally for its academic excellence and for being financially accessible to all families.

Mission Statement

We provide an academically excellent, Catholic education in English and Spanish to cultivate the next generation of community leaders.

Job Description 

Working at Escuela de Guadalupe includes many different responsibilities to make a small, financially accessible school run effectively.  As a close-knit community, we all pitch in to make this a great place to work and learn.  Therefore, this description is not intended to be all- inclusive. Specific areas of responsibilities include but are not limited to the following:

Responsibilities

This position includes working as an executive assistant and will directly report to the President.  Another important part of this position is providing support to the Director of Philanthropy and the Philanthropy team.  For this reason, there is a cross reporting structure to the Director of Philanthropy. 

Executive Assistant to the President

Support the President on daily tasks and projects, to allow for the mission of the school to move forward.

• Work with the President and support the Philanthropy Team. Manage the scheduling, set-up and any preparation for visits, meetings and regular calendar appointments
• Track and manage President credit card receipts and code accordingly
• Order office supplies as needed, including snacks/coffee for team lounge, meals/pastries for meetings, keep water stocked for visitors
• Work with President to manage Board meetings and committee meetings: send calendar invites, create and email materials, set-up and tear-down of meetings

Office Support

Provide support for the Philanthropy Office.

Philanthropy Support

• Manage the donor database including contact information, background information, updates and financial gifts
• Print and mail weekly acknowledgements
• Assist with annual events and Escuela 101s 

Additional Duties

• This job requires someone who likes each day to be different and wants to pitch in wherever is needed. If you thrive in an ever changing environment this is the job for you!

Expectations

• Support the cultural, spiritual and academic goals of the school by modeling compassion, love and care for the children at all times.
• Have the patience and positive attitude to be sure that every student has an academically rich experience and fully develops their cognitive and language abilities.
• Contribute to an environment of enthusiasm and dedication.
• Value the integrity of both Spanish and English as tools for reasoning, problem-solving, communication and intellect.  Model a respect for cultural and linguistic diversity
• Truly believe that every child, without exception, can excel.
• Gifted with relationships and is excited to engage with different kinds of people.
• Internally motivated to move quickly and effectively with the capacity to create action and momentum even when a hard deadline is not present
• Clear communication when writing and in person.  
• Strong listening skills
• Creative and brings new and different ideas to the table, no matter the situation or issue. 
• Hardworking, a positive attitude and high energy
• Ability to effectively manage both the big picture, and small details.
• Loyal and supportive of Escuela’s mission, vision and values.
• Willing and able to substitute in classes or supervision in the event of faculty/staff absence.

Compensation

Financial and Benefits

• Competitive pay scale and compensation commensurate with experience. 
• Professional development including staff development, conferences, specialized training and education
• Tuition remittance for faculty/staff members children enrolled at Escuela de Guadalupe ($1,000 annual tuition)

Work Environment and Community

• Small staff and tight knit community 
• Direct contact with supervisors and families regularly
• Community that respects both English and Spanish and the different levels of proficiency each employee, family member, or student may have
• Opportunity for adults to enhance their own second language skills within a dual language environment
• Environment in which one can live and continue to enhance their faith
• Small class size and low student to teacher ratio

To apply or for more information please go to www.escuelaguadalupe.org/join-our-team

Requirements

Skills and Qualifications

Required Qualifications:

• 3 years of professional experience
• Excellent language skills:  Bilingual
• Excellent organizational skills
• Strong interpersonal and written communication skills
• Reliable, strong work ethic and able to work independently
• Able to build strong networks in and outside the organization
• Experience with a range of computer applications including: electronic, donor-database software, Google, Microsoft Office applications and Adobe applications. 
• Skills in collaboration and teamwork
• The ability to be flexible and adaptable
• Entrepreneurial with a self-led attitude
• Successful completion of CBI and FBI background check.
• Open to working in a Catholic Environment and respecting the Catholic faith

Preferred Qualifications:

• Highly proficient level computer skills including Adobe Suite, MS Word, Excel, and PowerPoint.
• Willing to learn new computer programs or applications used internally and externally.  
• Expert knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar. 
• Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time efficiently and meet deadlines. 
• Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing. 
• Competent data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis