Facility Operations Assistant Coordinator - Part Time (Contract)

The Temporary Facility-Operations Assistant Coordinator will be responsible for assisting in the support of daily/as identified responsibilities and tasks as follows:

Catering

• Receive Breakfast Deliveries from vendors & ~3x weekly breakfast/event set up and break down (T, W, Th) What time will temp’s shift be?
• Assist with vendor deliveries and box breakdown
• Clean up lunchroom and kitchenette throughout the day
• Stock/refresh snacks, daily
• Fill and clean coffee machines
• Stock kitchen supplies
• Stock coffee bar
• Assist with event set up and breakdown
• Assist with catered lunch/site lunch set up & catered meeting requests
• Ensure conference rooms are stocked with beverages
• escort service vendors as needed
• Events set up/breakdown, assist with other needs and special events as needed
• Identify and list items that need restocking for purchase and share with Facilities Coordinator
• Check food and beverage items expiry dates and discard expired items weekly

Site Services

• Reset and wipe down conference room tables daily
• Clean/Erase office conference room and bookable offices wipe boards daily
• Morning walk through office upkeep, e.g. pull up window blinds
• Clean Hybrid Desk locations and weekly desk and office dusting
• Dust work surfaces and windowsills weekly
• Sort and distribute mail
• New hire desks set-up, e.g. add new hire name tags to office/cubicles, desk, drawers wipe down
• Clean offices and cubicle locations upon staff departure
• Assist with room and furniture moves

General Admin

• Maintain receipts (scan and upload to appropriate files)
• Assist with maintaining shared calendar for Site Services teams (accurate & timely updates of events, visitors, etc.)
• Maintain budget spreadsheet to accurately reflect monthly spend
• Assist with other document management as needed
• Ad hoc and other requests, able to pivot with last minute requests

Contract Length: 6 months with the option to extend.

$25/hr. - $30/hr.

Tuesday, Wednesday, and Thursday: 7:00 a.m. – 3:00 p.m.

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (“Vertex”). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

By applying for this position, you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials, which may include your CV/Resume, email address or phone number, with Vertex. For more information on how Vertex handles your personal data related to your job application, please see Vertex’s Careers Privacy Notice.   Agreeing to the Atrium Terms and Conditions, includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings, profiles, articles, news, and other employment-related information, as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners

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If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at [email protected]. Please include the job title in the subject of your email.

No C2C or Third-Party Vendors