Faith Formation Office Assistant

Description

Reports To: Pastor or Designated Supervisor

FLSA Status: Non-exempt, Part-Time

Work schedule: M-F 4 hours a day, however, must be flexible as hours will vary

Position Summary:

The Faith Formation Office Assistant provides administrative support to various Parish offices, including but not limited to: Faith Formation office, RCIA Coordinator and Teen Life Coordinator. This position will also perform various clerical and office administrative duties as is needed and may be required to work some evenings and weekends as needed.

Essential Duties and Responsibilities:

• Welcomes and interacts with parishioners and visitors
• Provides general information by responding to administrative inquiries and directs people or calls to the appropriate Faith Formation Coordinator as needed
• Manages family registrations, affirms that registration forms are complete with necessary sacramental copies
• Collects and maintains sacramental records, family records, and faith formation records
• Prepares responses to correspondence as directed
• Assists in collecting faith formation fees, maintaining rosters, preparing registration deposits and records accordingly
• Enters information into the web management system regarding faith formation attendance records, schedules and sacramental record information
• Responsible for forwarding all sacramental documents to Parish Office for certificate preparation
• Assists faith formation staff with retreats and various projects
• Files and retrieves organizational documents, records, and reports
• Maintains confidentiality in all aspects of staff and parish information
• Creates and modifies documents such as invoices, reports, memos, letters and financial information
• May conduct research, compile data and prepare documents for supervisor review
• Prepares agendas and makes arrangements for meetings
• Other duties as assigned by Supervisor

Requirements

Qualifications:

• College preferred, or high school diploma and/ or 2-3 years related experience
• Minimum 2 years previous ministry experience in a Catholic environment required or administrative role
• Proven ability to work as part of a team promoting a cohesive positive work environment
• Proven ability to communicate with all levels of management and staff
• Experience with MS Office (Word, Excel, Outlook, PowerPoint)
• Must be detailed-oriented, with excellent organizational skills and self-motivated
• Proven ability to multitask, and complete projects in a timely manner
• Must be flexible as work hours will vary

Preferred Qualifications:

• Bilingual (English and Spanish)
• Previous general office/administrative experience
• Experience and/or ability to learn ParishSOFT
• Excellent communication skills (oral and written), with the ability to communicate to various levels of management and staff
• Ability to work in a team atmosphere, fostering a positive work environment

Physical Demands/ Work Environment:

While performing the duties of this job, the employee is frequently required to stand, walk, sit, and occasionally required to climb stairs; balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds with assistance if needed. The noise level in the work environment is usually moderate.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with this job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.