Financial Associate (Part time)

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Join our team at the Southwest Developmental Center!

Who Are We?

The Department of Developmental Disabilities (DODD) is a trauma informed care agency focused on implementing our core values and providing support to people with developmental disabilities. We oversee a statewide system of supportive services that focus on ensuring the health and safety, supporting access to community participation, and increasing opportunities for meaningful employment.

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration, accounting, finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance

UNUSUAL WORKING CONDITIONS:

May be required to work long or unusual hours during peak operational periods.

The final candidate selected for the position will be required to undergo a criminal background check. Rule 5123\:2-2-02, “Background Investigations for Employment,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Developmental Disabilities. The State of Ohio is an Equal Employment Opportunity Employer and prohibits discrimination and harassment of applicants or employees as defined in applicable federal law, state law, and any effective executive order. To request a reasonable accommodation due to disability, please contact the ADA Coordinator by email at [email protected].  

The final applicant selected for this position will be required to submit to a urinalysis drug screen for illegal drug use prior to the appointment. An applicant with a positive test result will not be offered employment and will be barred from employment with the State of Ohio for 1 year.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage


• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period


• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year


• Childbirth, Adoption, and Foster Care leave


• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)


• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

DODD Core Values:

To help Ohioans with developmental disabilities, DODD has embodied the following core values that focus on the experience of our customers, the people we serve, and their families:

• Kindness and Empathy – All interactions are based on genuine care and concern for all involved. We listen to those we serve, our partners, and each other.
• Collaboration – We engage with each other and our partners with openness and trust.
• Transparency – We are accessible and visible in our business practices.
• Quality Innovation – The services we deliver are value-added and promote excellence.
• Inclusiveness – Cultivate an environment that embraces diversity and ideas at every level of interaction. Our systems and processes are designed to ensure that every person is treated equally, and every voice is heard fairly.
• Accountability – We conduct ourselves professionally and will manage taxpayer dollars responsibly.

Job Duties:

Under general supervision of Business Administrator 3, performs financial and accounting support activities for developmental center Business Office operations; reviews, prepares, processes, and maintains financial transactions and supporting documentation using OAKS/FIN, OhioBuys, Kronos/UKG and other applicable state systems; reviews financial transactions and supporting documentation for accuracy and completeness, including quantities received, pricing, discounts, freight charges, funding information, receipt of goods or services, and required approvals; matches invoices to purchase orders and receiving documentation; identifies discrepancies and researches discrepancies; obtains missing information or documentation; and makes or coordinates corrections in accordance with established procedures; obtains quotes and assists with procurement of supplies, materials , equipment, and services in accordance with state and agency purchasing requirements; processes purchasing transactions and monitors designated inventory for the facility storeroom and Maintenance Department to identify purchasing needs; processes and maintains documentation associated with state payment/Pcard transactions, including reviewing receipts and supporting documentation and completing required reconciliations; maintains financial records associated with resident funds, including receipts, deposits, disbursements, account activity, and supporting documentation; reconciles transactions and researches discrepancies; prepares required documentation for Financial Support Services (FSS) and processes or assists with Medicare/Medicaid- related financial transactions, as applicable.

Performs payroll and timekeeping activities utilizing Kronos/UKG and applicable state payroll systems; reviews employee time records for completeness and accuracy; including hours worked, missed punches, leave usage, overtime, tardiness, schedule discrepancies, and required supervisory approvals; identifies timekeeping discrepancies; researches supporting information; communicates with employees and supervisors to obtain required documentation or clarification; and enters or coordinates authorized corrections prior to established payroll deadlines ; prepares and submits required payroll/timekeeping information in accordance with established procedures; performs facility fleet administration; receives, reviews, and enters required vehicle information into the applicable state fleet management system; maintains vehicle usage documentation; reconciles fuel and other vehicle related receipts to vehicle records; identifies missing or inconsistent information; and obtains necessary documentation or corrections.

Maintains Business Office records and documentation in accordance with applicable agency procedures and records-retention requirements; organizes, scans, files, retrieves, and maintains fiscal, purchasing, payroll, fleet, resident fund, and other Business Office records; compiles and retrieves documentation requested for management review, fiscal reviews, audits, public records requests, or other authorized business purposes; Performs administrative support functions for the Business Office, including receiving, sorting, and distributing mail; answering and routing telephone calls; responding to routing inquiries; preparing correspondence and documents; scheduling or assisting with meetings; and providing information regarding established Business Office processes and procedures.