Position: Fleet Assistant – Part-Time

Department: Transportation
Reports To: Transportation Manager / Fleet Coordinator
Employment Type: Part-Time
FLSA Status: Non-Exempt
Schedule: Part-Time; Schedule determined by departmental operational needs
Location: Baltimore, Maryland
Pay Rate: $19.00 / Hourly

POSITION SUMMARY

The Fleet Assistant is a vital member of the Transportation Department responsible for supporting the safe, organized, clean, and efficient operation of The League for People with Disabilities' vehicle fleet.

Under the direction of the Transportation Manager or designee, the Fleet Assistant provides hands-on administrative and operational support involving vehicle cleanliness, inspections, supplies, documentation, scheduling support, basic fleet organization, and coordination of routine vehicle maintenance.

This position helps ensure that League vehicles are properly maintained, organized, and prepared for daily transportation operations that support participants, programs, staff, and the overall mission of The League.

The ideal candidate is dependable, organized, safety-conscious, detail-oriented, and comfortable working both independently and as part of a team.

Fleet Operations

• Assist the Transportation Department with the daily organization and preparation of League vehicles.


• Help ensure vehicles are clean, orderly, properly stocked, and ready for scheduled transportation activities.


• Assist with vehicle staging and parking according to departmental procedures.


• Help monitor vehicle availability and communicate vehicle concerns to the Transportation Manager.


• Assist with coordinating vehicles for routine maintenance, inspections, detailing, fueling, and repairs.


• Maintain accurate records related to fleet activities.


• Assist with organizing vehicle keys, equipment, supplies, and related fleet materials.


• Support Transportation staff with daily operational needs.

Vehicle Inspection & Maintenance Support

• Assist with routine vehicle condition checks as assigned.


• Report observed vehicle concerns, damage, warning lights, unusual sounds, or other potential safety issues to the Transportation Manager.


• Assist with documenting vehicle condition before and after use when required.


• Help coordinate routine preventive maintenance appointments.


• Assist with taking vehicles to authorized service providers when specifically assigned and legally permitted.


• Ensure vehicles are returned to designated locations following maintenance or service.


• Help maintain organized maintenance records and service documentation.


• Do not perform mechanical repairs unless specifically trained, authorized, and qualified to do so.

Vehicle Cleanliness & Readiness

• Assist with maintaining the cleanliness and appearance of League vehicles.


• Clean and sanitize high-touch surfaces according to organizational procedures.


• Remove trash and unnecessary materials from vehicles.


• Assist with maintaining appropriate supplies such as cleaning products, paper products, safety supplies, and other approved vehicle materials.


• Report missing or damaged vehicle equipment.


• Assist with preparing vehicles for daily, weekly, seasonal, or special transportation needs.

Documentation & Administrative Support

• Maintain accurate fleet logs, inspection forms, maintenance records, fuel records, and other assigned documentation.


• Assist with tracking vehicle mileage and routine service intervals.


• Assist with maintaining vehicle files and documentation.


• Enter or update information in approved electronic systems when assigned.


• Communicate outstanding vehicle issues to the Transportation Manager.


• Assist with organizing Transportation Department paperwork.


• Maintain confidentiality of organizational, participant, employee, and transportation-related information.

FUEL & SUPPLY MANAGEMENT

• Assist with monitoring vehicle fuel levels.


• Fuel League vehicles as assigned and in accordance with organizational procedures.


• Report fuel card issues or discrepancies.


• Assist with monitoring fleet supplies.


• Notify the Transportation Manager when supplies need to be replenished.


• Maintain organized storage of Transportation Department supplies and equipment.

SAFETY & COMPLIANCE

The Fleet Assistant is expected to maintain a strong commitment to safety.

Responsibilities include:

• Follow all League safety policies and Transportation Department procedures.


• Report unsafe vehicle conditions immediately.


• Report accidents, damage, injuries, or other safety incidents according to organizational procedures.


• Follow applicable traffic and transportation laws when operating a vehicle.


• Use appropriate personal protective equipment when required.


• Follow safe lifting, pushing, pulling, and material-handling practices.


• Never operate a vehicle when impaired or otherwise unable to operate it safely.


• Follow all applicable requirements concerning League vehicles and transportation operations.


• Maintain confidentiality regarding participant and employee information.

CUSTOMER SERVICE & TEAMWORK

The Fleet Assistant represents The League when interacting with employees, vendors, repair facilities, customers, participants, families, and community partners.

The employee is expected to:

• Treat everyone with dignity, courtesy, and respect.


• Demonstrate professionalism when interacting with staff and community members.


• Communicate vehicle issues clearly and promptly.


• Work cooperatively with Transportation staff and other departments.


• Maintain appropriate professional boundaries.


• Respond to changing operational priorities in a calm and professional manner.


• Demonstrate a willingness to assist coworkers when operationally appropriate.

MISSION & PARTICIPANT FOCUS

The Fleet Assistant supports the mission of The League for People with Disabilities by helping maintain safe and reliable transportation resources that allow participants to access programs, services, employment opportunities, community activities, and other supports.

The employee is expected to demonstrate The League's core values:

Accountability

Take responsibility for assigned duties, documentation, equipment, and fleet-related tasks.

Independence

Work proactively and complete assigned responsibilities with appropriate supervision.

Mutual Respect

Treat participants, families, coworkers, vendors, and community members with dignity and respect.

Participant Focus

Understand that reliable transportation is an important part of supporting participant independence and quality of life.

Quality

Maintain high standards for vehicle cleanliness, safety, documentation, and customer service.

REQUIRED QUALIFICATIONS

• High school diploma or GED preferred.


• Ability to communicate effectively with supervisors, coworkers, vendors, and other individuals.


• Ability to follow written and verbal instructions.


• Ability to complete basic documentation accurately.


• Demonstrated reliability and punctuality.


• Ability to work independently after receiving appropriate instructions.


• Ability to recognize and report safety concerns.


• Basic organizational and time-management skills.


• Ability to maintain confidentiality.


• Valid driver's license if vehicle operation is an assigned responsibility, with a driving record that meets organizational and insurance requirements.

Important ADA consideration: The driver's license requirement should be tied to the actual essential functions of the position. If the Fleet Assistant can perform the job without driving, consider making driving a preferred qualification rather than an automatic requirement.

PREFERRED QUALIFICATIONS

• Previous experience in transportation, fleet operations, facilities, warehouse, automotive, logistics, or a related environment.


• Experience with vehicle inspection or maintenance documentation.


• Experience using electronic recordkeeping systems.


• Basic knowledge of vehicle safety and preventive maintenance.


• Experience working in a human services or nonprofit environment.


• Customer service experience.

KNOWLEDGE, SKILLS & ABILITIES

Successful candidates should demonstrate:

• Strong attention to detail


• Dependability and punctuality


• Organization


• Safety awareness


• Professional communication


• Problem-solving skills


• Teamwork


• Time management


• Ability to prioritize tasks


• Ability to follow established procedures


• Ability to identify and report potential safety issues


• Professional judgment


• Commitment to serving individuals with disabilities

PHYSICAL DEMANDS

The physical demands listed below represent the general requirements of the position. Reasonable accommodations may be provided to qualified individuals with disabilities to enable them to perform the essential functions of the position.

The position may require the employee to:

• Sit, stand, and walk for varying periods of time.


• Frequently enter and exit vehicles.


• Bend, stoop, reach, kneel, and crouch as needed.


• Push or pull equipment, supplies, or other materials.


• Lift and carry supplies and equipment within the requirements of the position.


• Use hands to operate equipment, tools, vehicle controls, and office equipment.


• Perform visual inspections of vehicles and equipment.


• Communicate effectively with supervisors, coworkers, vendors, and others.


• Work indoors and outdoors.


• Work around vehicles, equipment, and varying environmental conditions.

The League will consider reasonable accommodations for qualified individuals with disabilities in accordance with applicable law.

WORK ENVIRONMENT

The Fleet Assistant may work in:

• Transportation facilities


• Vehicle parking areas


• Garages or maintenance facilities


• League program locations


• Vendor and service-provider locations


• Indoor and outdoor environments

The position may involve exposure to weather conditions, vehicle noise, cleaning products, dust, and other conditions commonly associated with fleet operations.

Appropriate safety procedures and protective equipment must be used when required.

ATTENDANCE & RELIABILITY

Reliable attendance and punctuality are important to the successful operation of the Transportation Department.

The Fleet Assistant is expected to:

• Report to work on time and prepared to perform assigned duties.


• Follow the established work schedule.


• Communicate absences or anticipated lateness in accordance with League policy.


• Complete assigned responsibilities within established timeframes.


• Demonstrate flexibility when reasonable operational needs require adjustments to assignments.

CONFIDENTIALITY

The Fleet Assistant may have access to confidential participant, employee, transportation, customer, and organizational information.

The employee is responsible for maintaining confidentiality and sharing information only with individuals who are authorized to receive it.

PERFORMANCE EXPECTATIONS

Performance will be evaluated based on:

• Reliability and attendance


• Vehicle readiness and cleanliness


• Accuracy of documentation


• Safety compliance


• Timeliness of assigned tasks


• Communication


• Teamwork


• Care of League property


• Professionalism


• Compliance with Transportation Department procedures


• Demonstration of The League's core values

ADA / DDA / EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The League for People with Disabilities is an Equal Opportunity Employer. The League is committed to providing equal employment opportunities to qualified individuals and maintaining an inclusive workplace.

The League complies with applicable federal, state, and local employment laws, including applicable requirements of the Americans with Disabilities Act (ADA) and other disability-related employment protections.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position, unless providing the accommodation would create an undue hardship or otherwise be prohibited by applicable law.

Employment decisions are based on qualifications, experience, job-related requirements, performance, and organizational needs and are made without regard to legally protected characteristics.

This job description describes the general nature and level of work performed in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Management reserves the right to modify assignments and responsibilities based on organizational needs.