Front Desk Receptionist AD-00006

***PAID TRAINING***

No experience required

Days/Hours: Monday through Friday 9am-4pm Total: 35 hrs./wk.

GENERAL SUMMARY:
The Front Desk/Receptionist position is responsible for greeting and directing all visitors at Fitzmaurice Community Services Administrative Building and answering/directing incoming phone calls to the proper administrative staff in both the Administrative and Client Services Building. In addition to the following tasks listed in essential functions, the front desk/receptionist should be well versed in all departments and be prepared to assist any department necessary.

ESSENTIAL FUNCTIONS:
• Manage postal meter
• Maintain FCS forms; ensure the hard copies are up to date and supplied
• Manage office shredding (DES)
• Order, write out, and mail company birthday cards
• Order, write out, and mail company anniversary cards
• Order supplies for administrative and client services buildings
• File visitor, and employee sign-in sheets, in addition to the custodian daily checklist
• Maintain paper in the office copy machine
• Deliver in-coming faxes; manually or via e-mail
• Receive the mail/package deliveries – distribute mail and alert of package deliveries
• Open bills for Accounts Receivable and stamp/date
• Purchase stamps
• Receive and document cash and checks into the agency
• Check answering service twice daily
• Schedule company conference rooms/monitor usage
• Schedule and monitor company vehicle usage
• Secure lobby and administrative office door at the end of the day
• Track usage of office supplies/program supplies – gloves, paper, etc…
• Print weekly PROMIS reports for finance
• Verify scanned AWC reports on Connect weekly
• Print and update Policies and procedures for programs/group homes
• Track fire extinguisher renewals for Lifesharing providers
• Assist in mass mailings
• Be available to Client Services for special needs
• Mail checks prepared by Accounts Payable and Representative Payee Services
• Change server back-up tape daily
• Custodian timesheet – prepare and expedite

QUALIFICATION STANDARDS:
• High School Diploma
• Computer knowledge; Microsoft office business
• Business machinery knowledge
• Excellent verbal and written communication skills
• Excellent organizational skills
• Must be able to maintain confidentiality
• Multitasking skills
• Good interpersonal skills/active listener
• Professional appearance and attitude
• Work independently