Front Office Assistant (Part Time) 26-27 School Year

Front Office Assistant

Hours: School days:     11:00am-4:00pm

Front Desk & Visitor Support

• Greet and welcome all students, parents, and visitors in a professional and friendly manner.
• Answer and direct incoming telephone calls to the appropriate staff or department.
• Maintain a clean, organized, and welcoming front counter and reception area.
• Assist students with questions, passes, and general front-office needs.
• Monitor building entry and ensure only approved individuals are allowed entry into the school.
• Check in visitors and late students through our School Check-in system. 

Mail, Shipping & Communication

• Prepare outgoing mail, including USPS, UPS, FedEx, and DHL shipments.
• Manage large mailings, including graduation materials and mass programs, by coordinating copying, folding, envelope preparation, and postage applications.
• Maintain the postage meter by adding postage, labels, and ink as needed.
• Distribute incoming mail to staff mailboxes.
• Manage the fax machine, including distributing incoming faxes and replenishing paper and ink.

Student Health & Support

• Administer medications to students in accordance with school procedures.
• Assist the Registrar with filing sick notes, health records, and related documentation weekly.
• Maintain the kitchenette and student “sick bed” areas, ensuring they remain clean, organized, and sanitary.

Office Equipment & Supplies

• Produce and restock interoffice forms such as passes and admit slips.

Student Records & Administrative Support

• Issue student parking stickers.
• Assist the Registrar with updating student records, transcripts, and new student files.
• Provide back-up support for the Registrar as needed.
• Clean out and organize student files at the end of each academic year.

Benefits:  https://www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf?1732140853

 Requirements

• Associate's Degree or Higher
• Ability to Maintain Confidentiality
• Bilingual preferred but not required
• Self-starter
• Organized
• Multi-tasker