Housing Coordinator

Housing Coordinator (Part-Time, Seasonal)

Reports To: HR Manager 

Department: Human Resources 

Date: July 16, 2025

POSITION SUMMARY:   

The Housing Coordinator is responsible for facilitation of the employee housing program from check-in to check-out, including matching employees to rental units, coordinating rental deposits and rent payments/refunds, and bi-weekly property inspections. This position may also assist with issuing uniforms, employee onboarding, mail processing and filing. 

ESSENTIAL JOB FUNCTIONS: 

· Manages employee housing units in accordance with State, County, and Company policy and protocols. 

· Issues and maintains tenant leases, confirming arrival plans and check-in times with tenants.

· Collects and tracks all rent, fees, and security deposits.

· Conducts bi-weekly and move-out inspections and documents the findings; following up with tenants as necessary.

· Issues keys and bedding to tenants. 

· Prepares units for the next tenant, which may include some light housekeeping and trash removal from units. Ensures rental bedding is laundered and packaged for next tenant.

· Provides timely communication to tenants from pre-employment to arrival through departure. 

· Schedule and coordinate a cleaning company for unit cleaning, carpet cleaners, and maintenance repairs as needed. 

· Issues and tracks employee uniforms.

· Assists with employee discount programs including ski exchange, gear discount websites, and Shoes for Crews program. 

· Performs general office duties and provides attentive customer service.

· Picks up and drops off Company mail at local Post Office.

· Assists with daily HR operations as needed. 

· Maintains confidentiality and maintains appropriate, professional relationships with all levels of employees, guests, vendors and landlords.   

· Flexibility in work schedule is essential – availability on weekends and some holidays is required during operating seasons, with availability for company orientations and employee functions. 

ADDITIONAL DUTIES AND RESPONSIBILITIES: 

· Assists and supports other departments as necessary (may include activities such as helping in ski rental shop, scanning tickets, bussing tables, parking cars, cashiering, etc.)

· Assists with employee new hire orientation for winter and summer operating seasons. 

· Maintains an exceptional level of guest service in all interaction with guests, fellow employees and other department managers. 

· Other duties as assigned 

SKILLS, KNOWLEDGE, AND ABILITIES: 

· Attention to detail and ability to work independently

· Actively looks for proactive ways to help people. 

· Strong administrative and organizational skills. 

· Must speak, read, and write in English fluently. 

· Communicates effectively in writing as appropriate for the needs of the audience. 

· Must be proficient in using the internet and Microsoft Office, with intermediate to advanced working knowledge of Excel and using/creating complex spreadsheets and databases.

EDUCATION, EXPERIENCE, AND CERTIFICATIONS: 

· High School diploma or equivalent required.  

· Valid Driver’s License, good driving record and be insurable under our company policy 

· At least one year administrative/office experience is required.

· Relevant experience preferred.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: 

· Must be able to lift up to 30 lbs.

· Dexterity for filing, typing, and other basic office skills.

· Verbal and auditory abilities necessary for communication with others.

· Primarily office work with regular local travel for rental inspections. Outdoor travel and duties occur in a mountain environment with variable weather conditions.

· Occasional requirements for outdoor work to assist with employee events.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.