Human Resources Assistant

Heidelberg University is seeking a Human Resources Assistant to join our team.  The Human Resources Assistant will provide administrative support to the Office of Human Resources, assisting with daily operations and processes.  This is a part-time position with weekly hours ranging from 24-29 hours per week.

Essential Duties and Responsibilities:

• Serves as the first point of contact for the HR office handling all incoming calls, emails, and office visitors.
• Primary facilitator in recruitment functions to include position announcements, online application system, applicant tracking, applicant follow-up and post-offer forms and processes.
• Performs all tasks relevant to the onboarding process for new employees through the completion of new hire paperwork, background checks, new hire orientation, systems set up and access.
• Processes HR administrative requests such as employment verifications and unemployment claims.
• Ensures compliance in office practices to hold the highest standard for confidentiality and privacy. This includes maintaining the HR file room to properly account for all required personnel records, payroll data files, FMLA claims, worker’s compensation claims, etc.
• Serves as a secondary point of contact for employee benefits. Assists with benefits administration procedures including benefits billing and responding to benefit related inquiries.
• Assists with creating, planning, coordinating, and hosting employee appreciation and recognition events
• and activities.
• Provides payroll processing backup support and assistance as needed.
• Works collaboratively with all offices and departments across campus.
• Other related duties as assigned by supervisor.

Core Values & Personal Attributes:

• Core values – models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.
• Intellectual dynamism – demonstrates mental sharpness, capability and agility.
• Self-knowledge – gains insight from successes and mistakes.
• Personal learning – seeks feedback and counsel to improve managerial behavior.
• Peer relationships – encourages collaboration and cooperation across the organization.
• Teamwork – performs most effectively as a hard-working member of a team.
• Constituency focus – completes work to meet constituencies’ expectations and requirements.
• Community focus – brings a spirit of enthusiasm and energy to the campus and town.

Education and Professional Experience:

• High School Diploma required, Bachelor’s degree in related field is preferred.
• One to two years successful experience in human resources or business administration

Necessary Knowledge, Skills, and Abilities:

• Ability to think critically and seek solutions which result in mutually beneficial outcomes.
• Ability to work with highly sensitive and confidential data.
• Knowledge and understanding of rules and techniques for maintaining legal records.
• Ability to be a resourceful problem-solver.
• Ability to work in a collaborative environment as a team player and provide support on a wide range of topics to University employees and students.
• Demonstrated excellent written and verbal communication skills.
• Experience and knowledge of working with HRIS systems.

Tools & Equipment Used: Knowledge of operation and use of various office equipment including, but not limited to: personal computer, including spreadsheet, word processing software, and integrated database program, fax machine, copier, telephone, scanner, and printers.

Physical Demands: While performing the essential functions of this job, the employee is frequently required to use arms, hands and fingers to operate and manipulate equipment generally found in an office setting. The employee may be frequently required to be mobile, communicate, and hear. The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more than twenty (20) pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,

depth perception, and the ability to adjust focus. Mental demands include varied degrees of occasional stress

while performing job duties.

Work Environment: While performing the essential functions of this job, the employee frequently works in an

office setting, educational facilities including sports and entertainment venues all of which may be indoor or

outdoor. The noise level in the work environment will range from moderately quiet to occasionally loud.