Human Resources Assistant (part time)

Human Resources Assistant (Part-Time)

Department: Human Resources
Reports To: Chief People Officer
Status: Part-Time (20 hours per week)
FLSA Status: Non-Exempt

About Us

At SPAN, Inc. / Meals on Wheels of Denton County, our people are our greatest asset. Every employee and volunteer helps fulfill our mission of improving lives by providing nutritious meals, transportation, and supportive services to older adults, veterans and individuals with disabilities throughout Denton County.

We believe in treating every employee, volunteer, participant, and community member with dignity, compassion, professionalism, and respect. We are looking for an enthusiastic Human Resources Assistant who will help create an exceptional employee experience from the very first phone call through onboarding and beyond.

Position Summary

The Human Resources Assistant serves as the first point of contact for many employment candidates, new employees, volunteers, and visitors. This individual supports recruitment, onboarding, employee engagement, volunteer services, training coordination, and HR administration while maintaining the highest level of confidentiality and professionalism.

This position is ideal for someone who enjoys helping people, thrives in a fast-paced environment, loves organization, and wants to grow into a Human Resources career.

Essential Job Responsibilities

Recruitment & Talent Acquisition

• Conduct initial phone screenings with applicants.
• Schedule interviews with hiring managers.
• Coordinate interview logistics.
• Maintain applicant tracking records.
• Communicate professionally with candidates throughout the hiring process.
• Assist with employment offers and pre-employment paperwork.
• Attend hiring events and job fairs as assigned.

Employee Onboarding

• Coordinate all new hire paperwork.
• Prepare onboarding packets.
• Conduct engaging New Employee Orientation sessions.
• Ensure completion of I-9s, W-4s, policy acknowledgments, and required employment documentation.
• Coordinate pre-employment requirements.
• Track onboarding completion and required training.

Volunteer Services

• Coordinate volunteer onboarding.
• Conduct volunteer orientation.
• Maintain volunteer records.
• Process volunteer paperwork.
• Assist with volunteer appreciation initiatives.
• Support volunteer recognition events.

Employee Relations & Engagement

• Welcome new employees and help them transition successfully.
• Coordinate employee appreciation activities.
• Help organize wellness initiatives.
• Promote a positive workplace culture.

Human Resources Administration

• Maintain confidential personnel files.
• Maintain volunteer files.
• Prepare employment verification requests.
• Assist with benefit enrollment paperwork.
• Track required licenses and certifications.
• Maintain HR databases.
• Prepare reports and spreadsheets.
• Assist with policy acknowledgments.
• Maintain training records.
• Update organizational charts as assigned.
• Assist with special HR projects.

Compliance

• Maintain confidentiality of all employee information.
• Assist with personnel file audits.
• Ensure employment documentation is complete.
• Support compliance with federal, state, and local employment laws.
• Assist with HR compliance reporting.
• Maintain accurate records for audits and inspections.

Customer Service

• Serve as a welcoming ambassador for Human Resources.
• Answer employee questions professionally.
• Provide excellent customer service to applicants, employees, volunteers, and community partners.
• Build positive relationships throughout the organization.

What Success Looks Like

During the first year, the Human Resources Assistant will:

• Create an exceptional onboarding experience for every new employee.
• Conduct engaging orientations that reflect our organizational values.
• Ensure applicant communication is timely and professional.
• Maintain accurate personnel and volunteer records.
• Support a positive employee experience.
• Help strengthen employee engagement and retention.
• Become a trusted resource for employees and volunteers.

Why Join SPAN?

Working at SPAN means becoming part of a mission-driven organization where your work directly impacts the lives of thousands of seniors and individuals with disabilities throughout Denton County.

You’ll work alongside a supportive leadership team committed to professional growth, collaboration, innovation, and service excellence.

If you’re passionate about helping people and want to build a rewarding career in Human Resources, we’d love to meet you.

SPAN, Inc. is an Equal Opportunity Employer.

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Qualifications

 Required

• High School Diploma or GED.
• Two years of administrative, customer service, or office experience.
• Outstanding interpersonal and communication skills.
• Strong organizational skills.
• Excellent attention to detail.
• Ability to maintain strict confidentiality.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Ability to manage multiple priorities.

Preferred

• Associate’s or Bachelor’s Degree in Human Resources, Business Administration, or related field.
• Human Resources experience.
• Nonprofit experience.
• Volunteer management experience.
• Experience conducting presentations or orientations.
• Knowledge of employment law and HR best practices.

Knowledge, Skills & Abilities

Successful candidates will demonstrate:

• Professionalism
• Compassion
• Integrity
• Excellent customer service
• Strong organizational abilities
• Initiative
• Positive attitude
• Effective communication
• Public speaking confidence
• Time management
• Problem-solving
• Teamwork
• Confidentiality
• Adaptability
• Emotional intelligence

Physical Requirements

• Sit, stand, and walk throughout the workday.
• Occasionally lift up to 25 pounds.
• Use standard office equipment.
• Occasionally assist with orientation materials and event setup.