Industrial Administrative Clerk- 1st Shift

About Manufacturing Maintenance Solutions (MMS)

Since 2002, Manufacturing Maintenance Solutions (MMS) has been a trusted name in industrial maintenance, partnering with top-tier manufacturers and Fortune 100 companies to deliver unmatched service and results. Founded on a vision to exceed customer expectations, MMS has built a reputation for excellence, innovation, and unwavering dedication to client success.

At MMS, we don’t just maintain machines—we Maintain Your Success. Our team of highly skilled technicians and engineers is the backbone of our business, and we are committed to attracting, developing, and retaining the very best talent. We provide a supportive and safety-focused environment where our people thrive and deliver exceptional value to our customers.

Why Work with MMS?

• A People-First Culture – We invest in our team so they can deliver excellence.
• Top-Notch Talent – Join a company that values your skills and supports your growth.
• Customer-Centric Approach – Be part of a team that tailors its services to meet real-world client needs.
• Proven Industry Leader – With over two decades of experience, MMS offers the stability and growth opportunities you’re looking for.
• Commitment to Quality – We continually improve our processes and prioritize workplace safety to ensure the best outcomes for our clients and team.

If you’re ready to join a company that values innovation, teamwork, and long-term success, for both our clients and our employees, then MMS is the place for you.

Position: Mill Clerk
Shift: Day Shift
Compensation: $20 per hour

Position Overview:
We are seeking a detail-oriented and reliable Mill Clerk (Administrative Clerk) to support the daily administrative operations within our steel mill. This entry-level position is ideal for individuals with strong organizational and communication skills who are looking to gain hands-on experience in an industrial environment.

The Mill Clerk plays a crucial role in ensuring the smooth and efficient operation of the facility’s administrative functions. This role provides essential support to multiple departments, including production, quality assurance, human resources, and maintenance.

Requirements

Office Administration:

• Answer and direct phone calls; greet and assist visitors
  
• Manage and organize physical and digital files, ensuring accuracy and accessibility
  
• Handle incoming and outgoing mail and packages
  
• Order and maintain office supplies; may assist with inventory tracking
  
• Operate office equipment such as printers, copiers, and fax machines
  

Documentation and Communication:

• Prepare and distribute memos, correspondence, forms, and reports
  
• Type and format letters, reports, presentations, and other documents
  
• Maintain document control for department records
  
• Assist with compiling certification packets for customers
  

Scheduling and Coordination:

• Schedule and coordinate meetings and appointments
  
• Assist with event planning and coordination
  
• Help coordinate travel and hotel arrangements as needed
  

Data Entry and Record Keeping:

• Accurately enter data into spreadsheets and databases
  
• May assist with reviewing payroll hours, and tracking vacation or bonus records
  
• Maintain training records for department employees (if applicable)
  

Department-Specific Support:

• May serve as a departmental safety contact
  
• May assist in coordinating interdepartmental meetings for spec updates and revisions
  
• May help manage the company's raw material documentation program
  

Other:

• Perform other general office duties and support special projects as needed
  
• Maintain confidentiality and handle sensitive information responsibly
  
• Follow all company policies and safety procedures
  
• Be available for flexible scheduling, including occasional weekends or overtime as needed

Minimum Requirements:

• High school diploma or equivalent
  
• Prior administrative or clerical experience (1–2 years preferred)
  
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  
• Strong organizational and time management skills
  
• Excellent communication skills, both written and verbal
  
• High attention to detail and accuracy
  
• Ability to work independently as well as collaboratively within a team
  
• Familiarity with standard office equipment (e.g., printers, copiers, scanners)
  
• Professional demeanor and customer service skills
  
• Adaptability and a willingness to learn
  

Preferred Qualifications:

• Basic understanding of bookkeeping or office budgeting
  
• Experience in fast-paced or industrial work environments
  
• Strong computer and data entry skills
  
• Familiarity with ERP systems or other industry-specific software
  
• Experience with virtual communication tools (e.g., Teams, Zoom)
  
• Exposure to or experience with software such as AutoCAD or ProNest
  
• Awareness of workplace safety procedures and regulations

Benefits:

At MMS, we ask a lot of our team members, which is why we give so much in return. In addition to your competitive compensation and medical/dental/vision plan, we provide the following (waiting period may apply to some benefits):

· Paid Time Off & Holidays: All full-time team members accrue up to 3 weeks of PTO and 10 paid holidays per year. We even allow the carryover of unused vacation time!

· Dress: MMS provides uniforms at no cost to our team members

· Discounts: Everything from cell phones to vacations – we have access to many discounts

· Employee Assistance Program: Available to all employees from day one

· Tuition Reimbursement: MMS offers up to $3000 per year for continuing education (program approval required)

· Plan for the Future: MMS offers all employees the opportunity to establish their own 401K/Roth IRA

· Employee Ownership: Beginning at six months of employment, all employees become part of the Employee-Owned Stock Option Program (MMS covers the cost) – you reap the benefits of our success!

Equal Opportunity:

MMS is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.