Marketing Coordinator

Job Summary

The Marketing Coordinator oversees the administrative and operational functions of the Marketing department while managing the full lifecycle of creative projects. This role ensures the efficiency of the department by coordinating internal workflows, supporting team leads, and maintaining clear communication across departments. They are responsible for organizing project timelines, assigning tasks, tracking progress, and ensuring deliverables meet expectations. This includes translating vision and requests into actionable steps, resolving roadblocks, and guaranteeing that all projects are completed with accuracy and on schedule. The Marketing Coordinator plays a key role in shaping smooth workflow systems, supporting daily operations, and enabling the creative team to function at its highest capacity.

Responsibilities

Project Management & Workflow

• Manage all creative requests through a single intake system
• Build and maintain the department’s content and project calendar
• Assign tasks to videographers, designers, social manager
• Oversee project timelines, approvals, and deliverables
• Track project progress and communicate updates to stakeholders

Administration

• Maintain department documentation, schedule, asset libraries
• Coordinate communication between Marketing and other departments
• Assist with departmental budgets, planning, and reporting

 Qualifications

• Experience in project management, operations, or administrative leadership 
• Strong organizational, time management, and communication skills
• Ability to manage multiple projects simultaneously
• Detail-oriented, proactive, and able to work both independently and collaboratively
• Skilled in problem solving, prioritization, and turning ideas into actionable steps
• Ability to coordinate multiple contractors
• Critical thinking skills and quick decision making skills