Neighborhood Services Secretary - Part Time

Description

Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment. 

Position Summary

The Neighborhood Services Secretary provides essential administrative support to the Neighborhood Services Division, with a primary focus on supporting the MyHometown program. This part-time role includes a variety of secretarial tasks to help ensure the efficient operation of the department and effective communication with residents and stakeholders.

Starting Pay: $19.55 per hour; additional pay depending on experience

FLSA Status: Non-Exempt

Schedule: Part time; Monday-Thursday 4x5-hour day shifts with flexible hours

Posting Close Date: May close any time after May 18th, 2025

Essential Duties and Responsibilities

• Perform general clerical and secretarial duties including data entry, filing, scheduling, and document preparation.
• Assist with phone calls and emails from residents, partners, and internal staff.
• Support the MyHometown program with administrative tasks such as: Printing materials and forms, Placing and tracking supply orders, Coordinating and processing volunteer agreements, and Managing completed forms and maintaining records.
• Maintain accurate and organized files (both physical and digital).
• Provide courteous and professional customer service to all program participants and community members.
• Coordinate with other departments and community partners as needed.
• Provide staff assistance to City committees as assigned.
• Perform other related duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• Enthusiastic, organized, detail-oriented, and able to prioritize projects and meet deadlines.
• Proven experience in an administrative or secretarial role preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office (Word, Excel, Outlook) and general office equipment.
• Ability to maintain confidentiality and handle sensitive information.
• Self-motivated with the ability to work independently and as part of a team.

Education and/or Experience

• High school diploma or GED required.

Language Skills

• Must be able to communicate fluently in English both verbally and in writing.
• Spanish fluency preferred.

Certificates, Licenses, and Registrations

• Possession of a valid Utah Driver’s license and the ability to drive to meetings throughout the community.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, talk, and hear.

• While performing the duties of this job the employee is regularly required to stand, walk, sit, talk, and hear.
• Must be able to occasionally lift and/or move up to 50 pounds.
• Must occasionally work in hot, cold, or inclement weather.

Work Environment

• Comfortable office environment.
• Occasional out-of-office work, including indoor and outdoor events.
• Exposure to varying levels of stress due to human behavior, workload, deadlines, and multiple tasks and assignments.
• May need to work extended irregular hours when needed.

If you are reading this and hesitating to click "apply" because you do not check every box in the posting, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.