Office Administrator

Description

Join our Team! Leland Management is seeking an on-site Administrative Assistant for one of our communities in the Brevard area with excellent customer service skills. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 13 consecutive years! The position is part-time (Weekends and Evenings from 3:00pm to 9:00pm) with competitive pay.

Position Summary:

The Administrative Assistant supports the Community Association Manager by handling clerical tasks, communications, and documentation to ensure smooth community operations.

Primary Responsibilities:

Administrative Support:

• Manage calendars, appointments, and schedule meetings for staff.
• Handle incoming calls, emails, and inquiries from residents and vendors.
• Prepare and distribute correspondence, notices, and newsletters.

Document Management:

• Maintain organized filing systems and resident databases.
• Assist in preparing and distributing meeting agendas, minutes, and other documents.

Meeting Coordination:

• Organize and prepare materials for board meetings, committee meetings, and resident gatherings.
• Arrange meeting venues, equipment, and catering as necessary.
• Record and distribute meeting minutes and follow up on action items as directed.

Community Relations:

• Serve as a point of contact for residents, vendors, and visitors, providing assistance as needed.
• Coordinate community events, activities, and communications to promote resident engagement.
• Maintain a professional and courteous demeanor in all interactions to enhance resident satisfaction.

Compliance and Enforcement:

• Support the CAM in enforcing community rules, regulations, and bylaws.
• Assist in documenting and tracking violations, warnings, and enforcement actions.
• Communicate with residents regarding compliance issues, notices, and follow-up actions.

Requirements

Qualifications:

• Strong administrative, organizational, and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.
• Prior experience in an administrative support role preferred.