Office & Operations Manager (Part-Time) - New York

About Locala

Locala is the world’s leading commerce media platform, leveraging consumer insights and location data to increase brand awareness, drive consumers to store, and deliver smarter business outcomes. Our proprietary technology enables local advertising and insights at scale, all while meeting the highest user privacy standards in the industry.

Role Overview

We are seeking a proactive, organized, and detail-oriented Office & Operations Manager (Part-Time, 2.5 days a week) to own our workplace experience and keep our day-to-day operations running seamlessly.

Key Responsibilities

Office Facilities & Maintenance

• Space Management: Oversee the physical office layout, furniture procurement, and inventory of office supplies.

• Upkeep & Repairs: Coordinate all routine maintenance, emergency repairs, and daily cleaning services to ensure communal spaces are functional and welcoming.

• Tech Liaison: Partner with the IT department to troubleshoot and resolve office-related technology and infrastructure issues.

Operations, Logistics & Compliance

• Daily Logistics: Handle all incoming/outgoing mail, courier services, and packages.

• Point of Contact: Serve as the primary internal and external liaison for all day-to-day office matters.

• Compliance: Manage workspace clearing and monitor local city notices regarding business licenses and fire inspection codes.

Hospitality & Events

• Vibe & Sustenance: Keep the fridge stocked with snacks and drinks, order team breakfasts/lunches, and ensure office plants are watered and thriving.

• Culture & Community: Plan and execute regular team happy hours, internal bonding events, milestone celebrations, and the annual office holiday party.

• Guest Relations: Act as the welcoming face of the company for external office guests and clients.

People Operations (Onboarding & Offboarding)

• The Welcome Experience: Prepare personalized welcome messages and assemble new-hire swag bags.

• Onboarding Setup: Provision IT access and set up accounts across corporate HRIS and payroll systems (including Lucca, Pagga, and ADP/Canada payroll).

• Offboarding: Seamlessly revoke system and facility access (IT accounts, badges, email, and HRIS) and manage the secure retrieval of IT equipment.

Finance & Sales Administration

• Expense Management: Oversee office bill payments and accurately file operational expenses.

• Administrative Support: Assist with ad-hoc financial admin tasks.

• Salesforce Admin: Maintain data hygiene and support specific administration tasks within Salesforce.

In addition to general operations, you will directly manage localized logistics for our Miami Office, which includes:

• Access Control: Coordinating building access and assigning key fobs for new local hires.

• Infrastructure: Independently managing Miami furniture purchases and logging local maintenance tickets.

• Vendor Management: Sourcing, vetting, and paying local handymen, contractors, and service providers.

• Local Compliance: Staying on top of Miami city notices, local business licenses, and fire inspection codes.

• Ad-Hoc Projects: Conducting localized research as needed (e.g., sourcing and negotiating monthly staff parking options).

Qualifications & Skills

• Experience: 3+ years of experience in Office Management, Workplace Operations, or a similar administrative role.

• Tech Savvy: Familiarity or hands-on experience with HRIS/payroll tools (ADP, Lucca, Pagga) and CRM software (Salesforce) is highly preferred.

• Event Planning: Proven track record of organizing engaging team events and managing hospitality budgets.

• Communication: Exceptional interpersonal and communication skills; ability to interface professionally with landlords, vendors, and executives.

• Project Management: A self-starter mindset with the ability to prioritize tasks, multitask under pressure, and drive ad-hoc research projects to completion.

What We Offer

In addition to an engaging company culture and training & development, future Localers can expect a competitive benefits package that includes:

• Part time role: 50%

• Compensation: $37500