Office Assistant

Job Summary:

The General Office Assistant supports daily administrative operations and ensures the office runs smoothly and efficiently. This position performs a variety of clerical and administrative tasks, including filing, data entry, answering phones, managing mail, and assisting with general office organization. The ideal candidate is detail-oriented, professional, and able to manage multiple tasks with accuracy and timeliness.

Key Responsibilities:

• Answer and direct phone calls in a professional manner.


• Greet visitors and assist with general inquiries.


• File and maintain paper and electronic records.


• Perform data entry and basic document preparation.


• Sort, distribute, and send incoming and outgoing mail and packages.


• Maintain inventory of office supplies and submit orders as needed.


• Assist with scheduling meetings, appointments, and internal communications.


• Support other departments with administrative tasks as assigned.


• Maintain confidentiality of sensitive information at all times.

Qualifications:

• High school diploma or GED required; additional administrative training preferred.


• 1+ years of office or administrative experience preferred.


• Strong organizational and time management skills.


• Proficient in Microsoft Office (Word, Excel, Outlook) and general computer literacy.


• Excellent communication skills, both written and verbal.


• Professional demeanor and positive attitude.


• Ability to work independently and as part of a team.


• Ability to maintain confidentiality and handle sensitive information appropriately.

Working Conditions:

• Primarily office-based with standard business hours.


• May require occasional lifting of office supplies (up to 25 lbs).


• Regular interaction with staff, visitors, and clients.