Office Coordinator (Part-time)

Delve is seeking a highly organized and proactive Office Coordinator to manage day-to-day office operations and logistics. This role ensures the office runs smoothly, providing essential support for internal and customer-facing events, facilities management, and general administrative duties. The ideal candidate is detail-oriented, resourceful, and able to balance multiple priorities while maintaining a welcoming and efficient environment. This is a part-time role based in our Boston, MA studio.  

Responsibilities 

Office Management & Upkeep 

• Maintain a clean and organized office environment. 
• Manage office supply inventory, including printer paper, toner, and shredding services. 
• Coordinate regular office cleanups and general organization efforts.
• Answer incoming phone calls. 

Event Coordination 

• Organize weekly team lunches, from planning and ordering to setup and cleanup. 
• Manage logistics for internal and external events, including scheduling, catering, and post-event cleanup. 
• Oversee client event logistics, including managing invitations, RSVPs, front-door greetings, meal setup, and cleanup. 

Facility Management 

• Coordinate physical space changes, such as hiring movers and organizing furniture adjustments. 
• Oversee office space maintenance tasks and ensure timely resolution of issues. 

Administrative Support 

• Manage project archives and office records. 
• Ensure vehicle registration and insurance cards are current. 
• Replenish snacks, beverages, and fresh foods; handle grocery runs as needed. 
• Distribute mail and packages.

Requirements 

• 2+ years of experience in office management, administrative support, and/or event coordination. 
• Strong organizational and communication skills. 
• Ability to prioritize tasks and adapt to a fast-paced environment. 
• Ability to lift 20 lbs or more as needed.

Preferred Experience  

• Familiarity with facilities management and vendor relations. 
• Prior customer-facing experience. 

Be Inspired. Be Inspiring. Be yourself.  

Delve embraces difference because creativity, curiosity, and diversity drive innovation. We nurture a supportive and inclusive environment. Be yourself and create a future that improves lives. We encourage applicants of color and those with diverse lived experiences to apply. 

About Delve  

Delve is a product innovation services firm. We partner with ambitious teams to bring step change innovations to market in industries where the challenges are simultaneously complex, constrained, and consequential. By blending breakthrough creativity with rigorous de-risking and a deep focus on organizational alignment, we help our clients define, envision, and develop innovations that deliver real business impact.

Delve operates studios in Boston, Madison, Philadelphia, and San Francisco, and partners with leading companies including Abbott, GE HealthCare, Google, Johnson & Johnson, Kohler, P&G, and Stryker. Learn more at Delve.com.