Office Manager (Part-Time)

The Brand Guild, a full-service communications agency with offices in Washington, D.C. and New York City, is hiring a part-time Office Manager to join and support our NY office. Our ideal candidate is a proactive “people person” with 2-3 years of experience in a retail and/or operations role who is adept at wearing multiple hats. 

This role will be in office, part-time (12 hours a week) ideally on-site Tuesday through Thursday. The hourly rate for this position is $30 and this position is not eligible for benefits or paid time off.

You are:

• Someone who enjoys being in a support role


• Ridiculously organized


• A proactive and resourceful problem-solver


• Someone who enjoys working high to low and wearing multiple hats 


• Extremely professional – able to establish a rapport and communicate with all levels of an organization from executives to junior staff and interface with clients


• Fun loving!

You will:

• Function as Office Manager for office of ~10 employees


• Establish and maintain positive and cohesive office culture


• Act as first line of support for NY team members


• Order supplies, snacks and drinks for NY office, maintaining consistent inventories


• Receive and distribute packages as needed


• Ensure proper storage of client product and maintain tidiness of office at all times


• Liaise with building management to manage all building/facilities issues, escalate facilities-related issues to Associate Director of Operations as needed


• Troubleshoot minor laptop and IT issues as they arise and escalate larger issues to Associate Director of Operations


• Provide support for in-office meetings and events (preparation, set up, clean up) and any special team programming


• Assist in planning and executing informal office gatherings (i.e. happy hours, lunches, celebrations, etc.) and larger office gatherings and events


• Assist with employee and client gifting as needed


• Assist with seasonal initiatives such as holiday gifting and planning/execution of all-agency events (including Annual Offsite)


• Liaise with Associate Director of Operations in DC office, VP of HR and SVP of Operations as needed

Qualifications:

• Minimum of 2 years of experience working in an operations, retail or executive support role


• Proficiency with Google Suite


• Impeccable attention to detail


• Highly organized


• High level of professionalism and poise


• Strong communication skills


• A “team player” attitude: no job is too large or too small


• Excellent problem solving and time management skills

Why join our team?

• Our people. We have built a best-in-class team of collaborative, supportive, whip-smart individuals who genuinely enjoy working with each other and with our client partners.


• Our employee-centric company culture. We take every opportunity we can to recognize and reward great work and provide our team opportunities to engage with each other. Our commitment to our employees is reflected in everything we do - from our interest-based #slack channels and team engagement events to our focus on work/life boundaries and creating an inclusive work environment.


• Our flexible work model. We have returned to our offices in a hybrid model, giving our teams flexibility they need to work most efficiently. 


• Our amazing roster of clients. We partner with purpose-driven clients who have a clear mission, and we share their passion for their brands.

The Brand Guild is an equal opportunity employer. Qualified candidates will be considered for employment without regard to age, race, sexual orientation, gender identity or expression, national origin, physical or mental disability, political affiliation, veteran status, religion, or any other characteristic protected by laws or regulations. Should you require assistance or accommodation due to a disability during the hiring process, please send an email to [email protected].