Office Services Assistant - Part Time

MONETA is an independent Registered Investment Advisory firm (RIA) headquartered in St. Louis, Missouri, with offices nationwide.  We provide comprehensive wealth management services to families, non-profit organizations, and company retirement plans. We focus on building relationships, providing exceptional service, and going further for our clients around the globe.

Moneta is searching for a part-time, temporary Office Services Assistant who is passionate about delivering exceptional service. Based in our St. Louis office, you’ll play a vital role in supporting our teams with tasks such as receptionist coverage, managing office supply inventory, and assisting in the mail room. Your responsibilities will include maintaining mail room equipment, ensuring everything is in top condition for team use, and accurately tracking and reporting on your areas of responsibility. You’ll also serve as the primary backup for our receptionist. This is an exciting opportunity to make a meaningful impact at one of St. Louis's Top Workplaces!

Essential Responsibilities

• Greeting visitors and directing them appropriately
• Notify relevant employees when visitors arrive
• Answer visitors’ questions, calls, and emails and provide them with relevant information
• Follow security procedures, such as monitoring the log book and issuing visitor badges
• Organize the reception area while complying with office procedures, rules, and regulations
• Arrange meetings and schedules for conference rooms and visitors
• Sign for deliveries at the front desk and make sure they are distributed accordingly
• Assists with the distribution of incoming mail and packages
• Assists with inventory of office supplies
• Assists with mailroom equipment (binding machines, copiers, postage machine, UPS machine)
• Assists with various projects as needed

• High school diploma, some college preferred
• Two years or more administrative experience in a fast-paced, professional services environment
• Working knowledge of mail processes, postage machines, copiers, and other office equipment
• Switchboard experience
• Proficient in Microsoft Office applications

• This is a non-exempt, part-time, temporary position.
• This role reports to the Office Services and Facilities Manager
• Length of term:  4-5 months as needed.

Moneta is a fiduciary fee-only Registered Investment Advisory firm and unable to hold securities licenses with the exception of Series 65.  We also do not allow outside business activities, insurance commissions and/or trails.