Operations Administrative Assistant

Description

Title: Administrative Assistant 

Reports To: Director of Operations 

Part-time (20 hours per week) 

Non-Exempt

Qualifications: Strong organizational, multitasking and problem-solving abilities. Excellent written and verbal communication skills, proficiency in Microsoft Office Suite. Prior administrative experience. Bachelor’s degree required; degree in business administration or finance preferred. 

All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

Job Description: The Operations Administrative Assistant provides essential administrative and clerical support to ensure the operations of facilities and MPCS property management. This role is a combination of facility operations, requiring strong organizational, communication, and multitasking skills. 

Requirements

Physical Requirements: Lifting and transporting athletic equipment and boxes not exceeding 40 pounds

Responsibilities: The Operations Administrative Assistant is responsible for the following:

· Ministering compassionately and sincerely so they may continue to grow in their faith. 

· Accepting the work at Mount Paran Christian School as a personal calling and identify themselves as ministers of the gospel of Jesus Christ. 

· Providing constant support to the Director of Operations with facilities management and school operations

· Assisting with the preparation of correspondence to vendors

· Processing purchase orders, invoices, and other budgetary documentation related to facilities and operations

· Assisting with scheduling and tracking of preventative maintenance and facility inspections to ensure optimal building inspections

· Assisting with the planning and execution of operations -related projects, renovations, and event setup

· Tracking and reporting on budget changes, assist with monthly budget reports, and investigate variances 

· Assisting with budget administration, reviewing expense reports, and maintaining financial records

· Acting as a point of contact between the transportation department and other departments, vendors, or the community

· Coordinating or assisting with special administrative projects as assigned, which may include data gathering and report preparation

· Compiling and logically format statistical data and prepare special reports as requested

· Addressing operational issues, analyzing processes, and suggesting improvements to management

· Assisting and supporting the compliance with health, safety, and environmental regulations

· Providing excellent service to both internal and external customers, handling inquiries, and maintaining relationships with vendors and clients

· Complying with conditions as stated in employee contract and handbook

· Modeling appropriate Christian behavior in speech and actions

· Any other duties as assigned