Operations Assistant

Job Title: Operations Assistant

Hours: Part-Time; up to 25 hours per week; non-exempt

Benefits: 401K, Employee Assistance Program, and more

Reports to: Vice President of Cub Services

Location: St. Lucie County; 3361 S. Jenkins Road, Fort Pierce, FL 34981

 J O B P U R P O S E

The Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to

ensure that every youth who walks through our doors has a world-class club experience that provides them with the

opportunity for a GREAT FUTURE!

The primary function of the site coordinator is to coordinate, schedule, and provide oversight of 21st CCLC certified

teachers, contractors, and volunteers during the 21st CCLC hours of operation at the school. The Site Coordinator

will direct and manage the overall daily operations of the designated clubhouse with the primary concern for

programs and service delivery, supervision and training of staff, facilities management, community relations, and

membership administration.

2 . D U T I E S & R E S P O N S I B I L I T I E S

The duties include, but are not limited to:

Administrative Support:

· Manage the VPs calendar, including scheduling meetings, appointments, etc.

· Prepare and organize documents, presentations, and reports for meetings

· Coordinate and prepare agendas for meetings, capturing key discussion points, action items, and follow-up tasks.

· Attend meetings as required, taking comprehensive notes and distributing minutes to relevant participants in a

timely manner.

· Maintain and organize files, databases, and other organizational resources to ensure efficient retrieval of

information and documents.

-Oversee EDC Teen Interns

-Respond to emails

OTHER DUTIES & RESPONSIBILITIES

· Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal

correspondence

· Filing important documents, such as reports, meeting notes, emails, and letters

· Keeping important information and documents organized physically, and electronically

· Actively participate in BGCA trainings, internal trainings, and All Staff meetings

· Support other projects as needed

· Completes any additional assignments as requested by the Vice President of Club Services

BACKGROUND SCREENING

• Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.

• Must pass pre-employment drug test

CERTIFICATIONS

• Current CPR/First Aid certification preferred.

EDUCATION / EXPERIENCE

• Associate degree; Bachelor's degree in Business Administration or related field preferred.

SKILLS/KNOWLEDGE

• Exceptional attention to detail

• Exceptional organizational skills, with a strong attention to detail and the ability to manage multiple priorities

effectively.

• excellent communication skills, both written and verbal, with the ability to interact professionally with all

levels of staff and external partners

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, (Outlook) and familiarity with project

management tools

• Ability to handle sensitive information with discretion and maintain confidentiality.

• Ability to conduct research and create reports or presentations

• Ability to learn quickly

• Ability to work in a fast-paced environment

• Friendly and professional demeanor

• Communication Skills: Public Speaking, Informing, Listening, Presenting, Writing

• Decision-making Skills: Analyzing, Fact Finding, Judgment, Systemic Thinking

• Leadership Skills: Developing Commitment, Facilitation, Team Building

• Planning Skills: Action Planning and Organizing, Monitoring, Strategic Planning, Scheduling

• Relationship Skills: Meeting Skills, Networking, Relationship Building

• High energy, driven, dedicated, motivated, confident, flexible, and creative.

• Outstanding organizational and time management skills

• Ability to handle travel logistics

• Ability to operate a motor vehicle.

• Ability to operate basic office equipment such as copy machine, facsimile equipment, and computer

• Ability to work with others, appropriate dress and appearance, and effective conflict resolution.

TRAVEL

Some travel may be required for training and/or other business purposes.

4 . W O R K I N G C O N D I T I O N S

Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are

strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs,

flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing

business demands. General office conditions are the standard work environment (standing, sitting, and walking).

Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free

workplace.

5 . P H Y S I C A L D E M A N D S :

• The usual and customary methods of performing the job’s functions require the following demands: some

lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger

dexterity.

• · This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and

keyboard entry. Regularly lifting up to 25 pounds.

• · Daily operation of personal motor vehicles relevant to carrying out job duties is required for this position.

• · Ability to think strategically and ability to sit for more than four hours per day.

OTHER

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this

job at any time with or without notice