Parish Administrative Assistant (Part Time)

Parish Name: St. Elizabeth Seton Catholic Church

Location: 6628 Santa Isabel Street Carlsbad, CA 92009

Reports to: Pastor

Employment Type:  Part time (14hr./week – Thursday & Friday) 

FLSA Status: Non-exempt

Pay Rate: $18

Position Summary

The Parish Office Administrative Assistant coordinates all aspects of the Parish Office in a professional and confidential manner. This includes maintaining calendars, answering phones, communicating effectively with ministries, volunteers and visitors and assisting in the smooth and efficient operation of the parish office. The administrative assistant provides administrative support to the Pastor and Business Manager.

Primary Duties and Responsibilities

• Organize and schedule appointments for the pastor.
• Supports the liturgical and central calendars for the parish, in collaboration with the pastor
• Prepare, maintain and/or direct pastor’s: meeting agendas, phoned communication requests, meetings and appointments as well as written communication and filing systems 
• Communicate with emails, correspondence memos, letters, faxes and forms to and for the pastor
• Schedules weekly and monthly Eucharistic Ministers (EMs), using the Parish’s Minister Scheduling Program (MSP). Will send weekly email reminders to all EMs
• Will update Parish Sacramental Registries, as directed by Parish and Diocese
• Prepare and distribute weekly Prayers of Faithful, Pulpit Announcements and Prayer Requests
• Directs all sick calls and hospital calls to the Pastor
• Other duties as assigned or requested by the Pastor or Business Manager

• Minimum three years’ experience in an office setting
• Excellent organizational and inter-personal communication skills to effectively interact with parishioners, visitors, volunteers and vendors.
• Must have initiative to work efficiently without supervision and direction. 
• Must demonstrate excellent written/verbal interpersonal communications and problem-solving skills.
• Friendly with excellent people skills.
• Advanced computer skills, including Microsoft Office Suite.
• Ability to meet deadlines; effective time management.
• Excellent team member. 
• Active member of a Catholic faith community.
• Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church.

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Elizabeth Seton Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.