Part-Time Accountant

Summary

The accountant is responsible for performing core general ledger accounting functions, with a strong focus on daily GL accounting related to museum operation revenues, donations, balance sheet reconciliations, and month-end closing. This role also serves as a backup for Accounts Payable, assisting with invoice processing and vendor payments as needed. 

Familiarity with the accurate classification of revenue, including unrestricted and restricted contributions, is beneficial
to ensure correct financial reporting and compliance. The accountant ensures accuracy and integrity of the museum’s financial records and works closely with the finance team to support timely and compliant financial reporting. 

The ideal candidate is detail-oriented, analytical, and comfortable working with all across departments ensuring gathering the necessary information from all across the departments. 

Core Responsibilities

• Properly record and reconcile daily cash receipts from museum admissions, retail activity, and donations


• Ensure accurate classification of revenue, including unrestricted and restricted contributions 

• Prepare and post journal entries in accordance with GAAP and internal accounting policies 

• Perform monthly balance sheet account reconciliations, including cash, receivables, deferred revenue, and other assigned accounts 


• Investigate and resolve discrepancies in a timely manner 


• Maintain clear reconciliation schedules and supporting documentation 


• Serve as backup for AP functions, including invoice entry, review, and vendor payments 


• Assist with AP-related inquiries and documentation 


• Support month-end and year-end AP close processes as needed 


• Assist with month-end and year-end close processes 


• Support audit preparation by providing schedules, reconciliations, and documentation as requested 


• Support the Controller in the preparation of variety of finance-related projects  


• Collaborate with development, admissions, and operations teams to ensure accurate financial data flow 


• Work within various accounting and operational systems to ensure data accuracy 

• Identify opportunities to improve accounting processes, controls, and reconciliation procedures

Education and Experience

• Bachelor’s Degree in accounting or equivalent experience in relevant field preferred. 


• 2-3 years of accounting experience 


• Accounts Payable experience preferred 


• Experience with a non-profit or museum preferred 


• Hands-on experience with general ledger accounting, balance sheet reconciliations, and month-end closing procedures


• Strong understanding of general GL accounting principles and internal controls


• Ability to manage recurring deadlines and transactional volume
  


• Strong analytical, communication, organizational, and time-management skills
   


• A self-starter, with a demonstrated ability to prioritize and see tasks through to completion


• Must be able to manage multiple projects and tasks and remain flexible under pressure

Hours and Schedule

• Part-time; up to 24 hours per week

• Flexible working schedule (hours can be arranged to fit mutual availability) 

• Some flexibility required to meet business needs

Benefits

Part-time employees may be eligible for certain benefits depending on employment status and hours worked. Temporary and variable-hour employees are generally not eligible for benefits except Washington Paid Sick Leave. Part-time employees are eligible for the following benefits: 

• 403(b)


• 65 hours Paid Time Off


• 9 Holidays


• Employee Discount


• TAM Membership