Safe Harbor Law Firm seeks a part-time Administrative Assistant 15-20 hours per week in our Naples office located at 4500 Executive Drive, Naples FL 34119 & Bonita Office 27821 S. Tamiami Trail, Suite 2, Bonita Springs, FL 34134. The ideal candidate must have a strong willingness to learn, be a self-starter and team player, with excellent verbal, written and interpersonal skills, and a high level of organization, attention to detail and professionalism. Overall, the candidate is responsible for providing administrative support to the client service coordinators at each office.
YOU WILL NEED A MINIMUM 1-2 YEARS OFFICE ADMINSTRATION EXPERIENCE TO BE CONSIDERED.
WE ARE WILLING TO HIRE AN ENTRY LEVEL CANDIDATE AND THERE CAN BE ROOM FOR FUTURE GROWTH AND ADVANCEMENT.
Responsibilities:
- Answering incoming phone calls and assisting or delegating accordingly
- Keeping track of your hours/tasks and accomplishments on a company electronic calendar
- Organization of waiting area and conference rooms
- Client File Creation and Document Management
- Filing, scanning, creating manual files as well as e-file
- Daily client meeting preparation
- Preparing binders of client documents
- Witnessing estate planning document signings.
Requirements/ Qualifications
Must be intelligent, self-motivated, adaptable and have an upbeat, positive and persuasive personality. Must be conscientious & friendly and able to handle an ever changing schedule and priorities. You must also have excellent verbal and written communication skills and strong active-listening skills. In addition you must be computer literate with Microsoft office products and the use of a smartphone. Specific qualifications include:
- Strong Interpersonal Communication Skills
- Possess Initiative, adaptability
- Must be exceptional on the phone
- Must be organized
- “Can-Do” attitude
- Previous experience in customer service, sales, or other related fields
- Ability to prioritize and multitask
- Positive and professional demeanor
- Good written and verbal communication skills
- Ability to multitask
- Strong attention to detail
- Self starter, independent
- Enthusiastic support of our mission – at Safe Harbor Law Firm “It’s All About Family!”
At Safe Harbor Law Firm (formally known as Buff Law Firm PLLC), we focus on estate planning, elder law, and closely related practice areas. Our true focus, however, is helping families plan for and take control of their future. This can involve:
- Ensuring your assets will go to the people you want, when you want, in the manner you want after you pass away
- Preparing for the possibility that you or your spouse will need expensive long-term care—and helping you find ways to pay for it
- Ensuring that people you trust have the authority to make financial and medical decisions on your behalf in the event of incapacity
- Protecting your assets and those of your heirs against threats such as creditors, lawsuits, divorce, the high cost of long-term care, and more
- Guiding your loved ones through the probate and/or trust administration process
Safe Harbor Law Firm has helped families from all walks of life find solutions to challenges like these and many more. We welcome the opportunity to do the same for you. Ultimately, our goal is to help you enjoy the peace of mind that comes from having a plan in place for the future.
Salary :
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