Part-Time Administrative Assistant

Part-Time Administrative Assistant

SCO Family of Services is looking for a part-time Administrative Assistant for the Queens Family Treatment and Rehabilitation Preventive Program. The ideal candidate will be a conscientious self-starter with previous experience.

Responsibilities:

· Assist with overall clerical and administrative functions including handling mail, timekeeping, scanning, photocopying and scheduling appointments and meetings.

· Responsible for case record filing and maintenance; preparing of open and closed files.

· Maintain supplies; handle purchasing requests.

· Maintain accounts payable and accounts receivable.

· Reconcile purchase card and petty cash accounts; expense reimbursement requests, metro card requests.

· Establish, maintain and revise record keeping and filing systems.

· Provide casework support for concrete case management tasks, e.g. rent arrears, utility shut off, furniture assistance for families as needed

· Conduct assessment of financial resources for families as needed

· Gathering resources for clients (i.e. camps, vocational/alternative school settings, housing information, recreational activities, etc.)

· Manage facility related accounts and concerns.

· Data entry as assigned.

· Assist to maintain training databases and run reports.

· Liaise with other agency departments including IT, business operations, finance, training and HR.

· Coordinate events and special projects as requested.

· Carry out other assignments as deemed appropriate and necessary to the functioning of the Department as requested.

Qualifications:

· High school diploma/GED; Associates Degree preferred.

· Bilingual English/Spanish

· One-year prior experience as an Administrative Assistant/Office Manager a plus.

· Proficiency with Microsoft Office, Excel and Word; willingness to learn program specific databases.

· Familiar with data entry and running reports.

· Strong verbal and written communication skills.

· Strong interpersonal skills and ability to maintain confidentiality.

· Experience working successfully in multi-cultural environments serving vulnerable or underserved populations.

· Friendly and welcoming personality.

· Team player.

· Occasional evenings required.

SCO Family of Services is an equal employment opportunity employer.