Part Time Administrative Assistant

POSITION SUMMARY 

RESPONSIBILITIES 

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  Provide primary phone support by answering incoming calls, gathering necessary information, and directing callers to the appropriate team member. 

  
  

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  Greet clients, guests, and vendors and provide front-desk coverage. 

  
  

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  Provide support to the Reception team, including but not limited to: 

  
  

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    Mail processing 

    
    
  
  
  
  

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    Sending the Daily Agenda 

    
    
  
  
  
  

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    Conference room set-up, breakdown, and management. 

    
    
  
  
  
  

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  Coordinate calendars, conference room schedules, and meeting logistics. 

  
  

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  Ensure conference rooms and shared office spaces remain organized, stocked, and ready for use. 

  
  

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  Assist with mailings, document management, data entry, filing, and record-keeping across departments. 

  
  

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  Provide general administrative support and assist with special projects as assigned. 

  
  

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  Provide administrative support for all departments, including but not limited to: 

  
  

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    Assistance with daily needs such as lunches, coffee, etc. 

    
    
  
  
  
  

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    Maintain departmental procedures, calendars, reports, and administrative resources. 

    
    
  
  
  
  

REQUIREMENTS 

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  Strong organizational and computer skills, with intermediate level proficiency in Microsoft Suite including Outlook, Excel, and Word 

  
  

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  Excellent oral, written, and interpersonal skills. 

  
  

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  The ability to anticipate support requirements and work with all levels of management are critical skills needed to be successful in this role. 

  
  

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  Ability to maintain a high degree of confidentiality regarding organizational, clientele, and personnel matters. 

  
  

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  Ability to maintain a polished, professional appearance at all times.