Part-Time Administrative Assistant for School Office (NE)(2026-2027)-St. John Catholic School, Westm

Essential Functions

• Greet office visitors in a friendly manner.


• Provide information and support to parents, students, and staff as needed.


• Assist with solving school/office problems with clarity and positivity.


• Work with office staff to find solutions to parent inquiries.


• Maintain records for the school office, including maintaining student files via paper and electronically.


• Answering and assisting incoming office calls in a friendly, positive manner.


• Create documents including correspondence and reports to other schools, businesses, and parents.


• Schedule and coordinate meetings, appointments, events, and travel arrangements.


• Assist parent volunteers with fundraising needs and events.


• Sort and distribute incoming mail.


• Maintain the VIRTUS database.


• Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.


• Assist with Admissions where necessary.


• Collaborate on the preparation of documents for standardized testing.

Position Qualifications

• Some college experience a plus.


• 2-5 years' experience in an administrative support role.


• Previous experience in an educational setting (preferred).


• Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.


• Knowledge of principles and practice of office management.


• Commitment to exemplary customer service.


• Strong written and verbal communication skills.


• Desire to participate in on-going training.


• Teamwork with an emphasis on flexibility and adaptability.


• Effective problem solving, prioritization, and decision-making skills.


• Attention to detail and accuracy.


• Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.


• The ability to juggle multiple projects at the same time.


• Willingness to research previous solutions as a resource in solving current issues.


• Punctuality.

Pay Range:  $18.00 - $22.00, Hourly 

Benefits: 

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.