Part Time Administrative Assistant - Logan Square

HHDC has an immediate opening for a Part-time Administrative Assistant. The assistant is responsible for providing clerical assistance and general backup to Property Management staff to accomplish all required tasks. In particular, this position is responsible for (a) creating and maintaining a cordial impression appropriate to furthering the image of the company and property, and (b) fielding all telephone calls knowledgeably and efficiently and filling all clerical needs of the property. Must be bilingual in English/Spanish. This is a great opportunity for someone who wants a flexible schedule and gain valuable and needed skills in residential property management.

ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned.

• Screens/Processes/References phone calls, inquiries & voicemail.


• Processes incoming/outgoing mail, courier items, and faxes.


• Types correspondence, documents and reports.


• Opens and distributes mail.


• Files, keeps record of management files in compliance with HUD regulations.


• Handles maintenance paperwork (i.e., filing reports, time sheets, schedules, appointments).

MINIMUM QUALIFICATIONS

• High School Diploma required.


• Active Leasing License or ability to obtain one within 6 months of hire.


• Bilingual (English/Spanish) is a plus. 


• Must be willing to travel / work at two properties. 


• Excellent grammar, written and verbal communication skills.


• Energetic and highly motivated.


• Appearance compatible with image of property and company.


• Willingness to work in a team environment and prioritize multiple assignments.


• Ability to interact effectively with wide range of people.


• Diplomacy in handling problems of residents.


• Grace under pressure.