Part-Time Administrative Assistant (Sarasota, FL)

Part-Time Administrative Assistant (Sarasota, FL)

Department: Professional Services (HR, Finance, IT, Marketing)

Employment Type: Permanent - Part Time

Location: Sarasota, FL

Reporting To: Jennifer Jones

Compensation: $12.15 - $14.35 / hour

Description

Our Story

Imagine being part of a team that's not just shaping the future but actively driving it. At Davies North America , we're at the forefront of innovation and excellence, blending cutting-edge technology with top-tier professional services. As a vital part of the global Davies Group, we help businesses navigate risk, optimize operations, and spearhead transformation in the insurance and regulated sectors.

What's in Store
We are on the lookout for a part-time Administrative Assistant in our Sarasota, FL office , who will be responsible for the administrative and secretarial support for the branch manager and office. In addition to typing, filing, and scheduling, you will perform duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings and working on special projects. In addition, you will answer non-routine correspondences and assemble confidential information.

This is a part-time, on-site position located in Sarasota, FL.

Key Responsibilities

• Schedule and organize complex activities such as meetings, travel, conferences and department activities
• Establish, develop, maintain and update files when needed
• Organize and prioritize large volumes of information and calls
• Sets up new claim files received from clients and transmits electronic files/reports to clients on same day
• Respond to client emails the same day as received
• Ensure reports are distributed within 1 business day
• Sort, distribute, and scan incoming mail
• Draft written responses or replies by phone or email when necessary
• Respond to regularly occurring requests for information
• Answer phones for branch manager and take messages or field/answer routine and non-routine questions
• Handles confidential and non-routine information
• Works independently and with a team
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Proofread all copies for spelling, grammar and layout, making any and all appropriate changes for accuracy and clarity for final copies

Skills, knowledge & expertise

• High school diploma or GED
• One year of administrative experience
• Excellent written and verbal communication skills
• Excellent attention to detail/thoroughness skills
• Possess the ability to work independently in a fast-paced dynamic work environment

Benefits

Benefits

At Davies North America, we are dedicated to supporting the well-being and future of our qualifying employees. Our comprehensive benefits package includes:

• Medical, dental, and vision plans to ensure your health and that of your family.
• A 401k plan with employer matching to help you build a secure financial future.
• Our time-off policies, including Discretionary Time Off (DTO) for exempt employees and Paid Time Off (PTO) package for non-exempt employees, reflect our commitment to promoting a healthy work environment.
• Paid holidays.
• Life insurance and both short-term and long-term disability plans, providing essential financial protection for you and your loved ones.

Massachusetts Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Diversity and Inclusion

Davies is dedicated to fostering a diverse and inclusive workplace that embraces a wide range of perspectives and experiences. We believe that diversity of thought is essential for innovation and creativity, and we actively promote an environment where all voices are valued and heard.

Compensation Transparency:
The salary range listed reflects the full compensation band for this role across all locations. Actual compensation will be based on factors such as skills, experience, qualifications, and geographic location, which may impact the final offer. We share ranges to remain transparent and consistent with pay equity practices.

We do not use sites like Facebook, Craigslist, or Telegram to recruit or interview potential employees or contractors. If you have been asked to provide any information through any method other than our career portal, please email us at [email protected]