Part-time Administrative Assistant, YMCA Camp Classen - Davis, OK

Description

JOB TITLE: Camp Classen Administrative Assistant

REPORTS TO: Branch Executive Director

FSLA TYPE: Non-Exempt

POSITION DESCRIPTION:

The administrative assistant supports the marketing and operation of camp programs through the use of telephones sales, collateral material production, mailings, and social media. They are responsible for coordinating and maintaining records pertaining to camper enrollment, payroll, bookkeeping and financial development. They also attend Council meetings and take minutes in the absence of the secretary. 

PRINCIPAL ACTIVITIES:

• Summer Camp
• Enter registration forms in Campbrain.
• Answer extremely busy phone lines April-July.
• Compile and email parent packets.
• Work at Camp Classen on the weekends (opening and closing days) during June and July.
• Calculate and maintain a weekly camp stat report.
• Typing various letters, statistical information, etc. as directed by the Executive Director.
• Daily distribution of mail.
• Update and maintain a database for camp Alumni, staff Alumni and friends of Camp Classen.

Requirements

Must have:

• One year of college or equivalent in business administration training. 
• A minimum of 3-5 years administrative experience.  
• Administrative skills to include proficiency in typing, filing, record keeping, Windows applications, Word 2000, Excel, Publisher and the ability to learn and utilize YMCA-specific mainframe applications, such as SGA, Pulse, Campbrain, and Campdoc.  
• Excellent written and oral communication skills.  
• Ability to clearly and professionally communicate with all people at all levels.  
• Initiative, including both independent and discriminatory judgment.  
• Ability to exercise discretion, professionalism and appropriateness in behavior and in all forms of communication.  
• Strong public relations and interpersonal skills.  
• Ability to prioritize work assignments, routine tasks and special projects.  
• Ability to produce consistent and accurate output on a variety of assignments.