Part Time Court Clerk

The Town of Sullivan, located in Chittenango, NY is presently seeking two (2) Part Time Court Clerks to join out team. Selected candidates must be available to consistently work one of two shifts, 8:30am - 12:30pm, or 12:30pm - 4:30pm. The Part-Time Town Court Clerk provides clerical, administrative, and customer service support to the Town Court. This position is responsible for processing court cases, maintaining official court records, handling financial transactions, and ensuring compliance with New York State Unified Court System (UCS) rules and reporting requirements. The schedule includes regular office hours and attendance at scheduled court sessions, which may occur during evenings.

Essential Duties and Responsibilities

Court Operations & Case Processing

• Process and maintain records for criminal, traffic, civil, and small claims cases.
• Prepare and issue court documents including summonses, subpoenas, warrants, and court orders as directed by the Town Justice(s).
• Schedule court appearances, hearings, and trials.
• Enter and update case information in the Unified Court Management System (UCMS).
• Provide clerical assistance to the Town Justice(s) during court sessions as required.

Financial Duties

• Collect, receipt, and record fines, fees, bail, and surcharges.
• Balance receipts and prepare required monthly and periodic financial reports.
• Transmit payments to the Justice Court Fund, DMV, Madison County, and other agencies as required.
• Maintain accurate financial and audit-ready records in accordance with UCS and Office of the State Comptroller standards.

Records Management

• Maintain and safeguard confidential court records.
• Respond to public record requests in compliance with legal and privacy requirements.
• File, archive, and retain court records in accordance with New York State retention schedules.

Public Interaction

• Serve as a point of contact for the public, attorneys, and law enforcement agencies.
• Provide procedural information regarding court processes (without providing legal advice).
• Respond to inquiries in person, by telephone, and in writing in a professional and courteous manner.

Compliance & Training

• Ensure compliance with NYS Unified Court System policies and procedures.
• Prepare and submit required Justice Court Fund and operational reports.
• Attend required UCS training and continuing education programs.

Minimum Qualifications

• High school diploma or equivalent.
• Clerical or administrative experience.
• Ability to maintain accurate records and handle financial transactions.
• Proficiency with standard office software and data entry systems.

Preferred Qualifications

• Experience in a town or village justice court.
• Familiarity with UCMS and NYS justice court procedures.
• Basic bookkeeping or accounting experience.
• Completion of NYS Unified Court System Justice Court Clerk training.

Knowledge, Skills, and Abilities

• Knowledge of court operations, legal terminology, and records management.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Effective communication and customer service skills.
• Ability to work independently with minimal supervision.

Schedule & Work Environment

• Part-time position with hours determined by the Town Justice(s).
• Evening court sessions required.
• Work performed in an office and courtroom environment.

Compensation & Benefits

• Hourly rate: $20.00 – $27.00, based on experience.
• Benefits may be limited due to part-time status and determined by the Town.