Part Time File Clerk

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  $18/hour, part time
  
  


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  401(k) Savings Plan with Employer Match
  
  


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  Closed on Sundays
  
  


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  Paid Training 
  
  


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  Work-Life Balance
  
  


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  Ongoing Professional Development
  
  


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  Employee Discounts
  
  


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  Family-Friendly and Inclusive Team Culture
  
  


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  Career Growth and Internal Promotions
  
  


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  Custom and Competitive Wage Plans
  
  

• Review and filter the daily “cashier stack” of repair orders to determine status




• Deliver open repair orders to the Warranty Administrator or appropriate personnel for completion




• Retrieve new model year vehicle file folders from the cashier




• Verify folders are properly separated and file them correctly




• Retrieve closed guest pay and warranty repair orders from the Warranty Administrator and/or Service Manager for permanent filing

PDI & Internal Repair Order Filing

• Retrieve repair orders for PDI vehicles from the Internal Service Advisor


• File PDI repair orders by repair order number (not VIN) in banker’s boxes


• Monitor banker’s box capacity




• When a box is full, transport it upstairs to the appropriate retention area


• Begin a new box as required

 Warranty & Documentation Handling

• Transport warranty repair orders requiring manager signatures to the Service Manager




• After signatures are obtained, file repair orders according to established procedures




• Staple the correct invoice sheet to the corresponding repair order




• Reconcile invoice pricing against provided lists


• Circle and stamp invoices that match

 Filing, Retention & Disposal

• Separate repair orders and file them in accordance with written dealership procedures


• Shred unnecessary or expired documents only when authorized by the Service Manager or Warranty AdministratorGeneral Support & Facility Duties


• Run errands as needed to support the service department


• Maintain a clean, neat, and organized work area


• Perform custodial duties as assigned


• Empty trash daily or as needed

Required Qualifications

• High school diploma or the equivalent


• High attention to detail and accuracy


• Strong organizational skills


• Ability to follow written procedures and retention guidelines


• Ability to handle confidential information professionally


• Physical ability to lift, carry, and transport banker’s boxes and files


• Valid driver's license and acceptable driving record

Preferred Qualifications

• Prior dealership or office filing experience


• Familiarity with automotive repair orders


• Experience working in a service department environment