Part-Time Office Administrator

The Office Administrator serves as the first point of contact for employees, guests, and online customer inquiries, embodying the Bethel Music brand and workplace culture. This role is responsible for managing daily office operations, hospitality, and housekeeping, while also coordinating building maintenance to ensure a welcoming and efficient work environment. Key duties include handling employee inquiries and complaints, managing online customer requests and emails, overseeing supplies and hospitality needs, supporting onboarding and internal communications, and proactively addressing maintenance requirements to promote a positive and productive workplace experience.

Responsibilities

• Serve as the primary contact for office-related needs
• Oversee office supplies, food, beverages, and vendor relationships
• Manage mail handling, UPS drop-offs, and other office logistics
• Manage company’s online help desk, responding to inquiries and ensuring timely resolution of issues
• Collaborate with the People Operations Manager to prepare new employees and interns for their first week
• Take weekly Top of the Week notes
• Plan and coordinate workplace events, team lunches, and celebrations
• Purchase and prepare gifts for birthdays and work anniversaries
• Update the Vestaboard to reflect birthdays, work anniversaries, and holidays
• Foster a cohesive workplace environment between the Redding and Nashville offices in collaboration with the Office and Facilities Coordinator
• Address building-related issues and implement building enhancements to ensure compliance with regulations and minimize system disruptions
• Monitor office-related expenses and support budget management
• Coordinate with previous building owners and facility contacts to establish access to security and sound systems
• Optimize desk organization by coordinating storage for extra desks and identifying solutions for damaged desks
• Improve the functionality of shared spaces, including the kitchen, storage closet, and front closet
• Oversee office aesthetics, including poster placement and desk layout coordination
• Ensure Nashville office information is properly documented and accessible
• Organize and maintain digital filing systems
• Handle travel arrangements and itineraries
• Assist with onboarding new hires: preparing paperwork, setting up accounts, and coordinating orientation schedules

• Strong written and verbal communication skills
• Proficiency in Google Workspace
• Highly organized, detail-oriented, and a creative problem solver
• Self-starter with the ability to work independently and take initiative
• Outgoing and able to build positive relationships across teams
• Skilled at multitasking and prioritizing in a fast-paced environment
• Ability to remain stationary and work at a computer for extended periods
• Daily responsibilities may include repetitive motions, such as typing, involving the wrists, hands, and fingers
• Ability to assist with carrying deliveries and staff lunches up stairs as needed

• Generous Paid Holiday Schedule