Part-Time Office Administrator

Part-Time Office Administrator
Senior Helpers of Melbourne

Senior Helpers of Melbourne is seeking a reliable, organized, and detail-oriented

Part-Time Office Administrator to support our growing home care agency. This role is ideal for someone who enjoys working behind the scenes to keep operations running smoothly while supporting both clinical leadership and caregivers.

Schedule:

Part-time

In-office on Tuesdays and Fridays Occasional evening on-call shifts as needed

Position Overview:
The Office Administrator will work closely with the Director of Nursing and leadership team to support client onboarding, caregiver coordination, and daily administrative operations. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities:

Coordinate and manage internal onboarding of new clientsCommunicate with physicians’ offices, hospitals, and related healthcare providers

Prepare, send, and track documents using DocuSign

Maintain and update client and caregiver records within WellSky (experience required)

Monitor and track caregiver training attendance and compliance

Assist with scheduling support and administrative follow-upProvide after-hours on-call support in the evenings as needed

Support general office operations, reporting, and special projects

Working with the scheduling team 

Required Skills & Experience:

Prior experience with WellSky is required

Strong working knowledge of Microsoft Excel and Word

Comfortable with document management, data entry, and compliance tracking

Professional phone and email communication skills

Ability to prioritize tasks and meet deadlines independently

Healthcare, home care, or administrative experience preferred

What We’re Looking For:

Highly organized and dependable

Proactive and solution-oriented

Comfortable working directly with clinical leadership

Able to handle sensitive information with professionalism and confidentiality

Team player with a positive attitude and strong follow-through

Why Join Senior Helpers of Melbourne:

Supportive, mission-driven team environment

Meaningful work serving seniors and caregivers in our community

Opportunity to grow with a rapidly expanding agency

Direct collaboration with leadership and clinical staff

If you are organized, dependable, and enjoy supporting a team that makes a difference every day, we would love to hear from you.