Part-Time Office Assistant

Application deadline: Monday 16 February 2026 17:00 EST
Location: West 35th Street, New York 

Part-time : 7 hours (1 day per week, (Thursday in-person)
Contract: Open-ended

Salary: $23.87 - $28.75 per hour depending on skills/experience
Annual Leave:  15 business days’ vacation (pro-rata) plus recognised federal holidays

We affiliate with BirdLife International, the only global Partnership conserving birds and all life on our planet. BirdLife gives one voice to nature, to unite and strengthen conservation across borders.

We are looking for a friendly and organised Office Assistant to join the team at Friends of BirdLife and provide administrative support to the Office Manager at our small New York office.

How you will do this:

• Preparing Receipts and Acknowledgements for donors

• Visiting the mailbox and returning with the mail

• Scanning documents and filing

• Making bank deposits

• Assisting with in-office and off-site programs

• Entering donations into accounting software

• Entering donations into CRM

• Proofing external communications

• Assisting with external mailings

What we are looking for:

• Confident with data entry, word processing, and general administrative tasks (finance experience is a bonus).

• Organised, detail-focused, and able to manage multiple tasks and deadlines.

• Great people skills - friendly, diplomatic, and good at building relationships across all levels.

• Clear and professional communicator, both written and spoken.

• IT literate - comfortable with Microsoft Office, video conferencing tools, and online systems.

• A team player who can use their initiative, stay calm under changing conditions, and improve how things are done.

• Trustworthy with sensitive information and careful when handling data.

See the full job description here.

Some of our benefits:

• Full access to LinkedIn Learning with access to more than 13,000 high-quality, on-demand courses.

• Employee Assistance Programme, including access to Health Assured online health portal (webinars, nutritional advice and financial wellbeing).

BirdLife values a diverse workforce and welcomes applications from all sections of the community. Find out more about our Diversity statement.

We are committed to building and maintaining an inclusive and supportive culture, a place where we can all be ourselves and succeed on merit. We aim to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity.

We will consider putting into place appropriate reasonable adjustments for candidates who may have a disability.

Interviews: First interviews will be held online and if successful will be invited for an in-person second interview to include a short written exercise at our Midtown Manhattan offices.