Part-time Office Clerk

Rate hourly: $16.89 hourly

Not to exceed 28 hours weekly

We are seeking a detail-oriented and organized Part-Time Office Clerk to join our dynamic team. This role offers an excellent opportunity for individuals looking to gain experience in an administrative environment while contributing to the smooth operation of our office. The ideal candidate will be proactive, reliable, and possess strong communication skills.

Major Duties and Responsibilities

• Provides basic clerical support for the Division to which assigned
• Types articles, letters, reports, tabulations and other material from copy, rough draft or voice recording machine
•  Files various material alphabetically, numerically or according to a subject classification
•  Composes and type simple form letters or letters of a standardized nature
•  Operates duplicating machine, computer and other office equipment
•  Collects data, originate and process various reports such as monthly department reports
•  Acts as receptionist, giving general information over the phone and at the front desk
•  Adjusts work hours when others are on vacation, compensatory time off, sick leave, at seminars, working flex hours, Saturday or evening office hours, during summer hours or as may be requested
•  Helps to train new full-time and/or part-time clerks as may be requested
•  Assists in reviewing payroll as needed
• Performs proper Division-specific duties

  For Public Works Clerks, work may include, but is not limited to:

• Prepares agendas for the Traffic Commission, including supporting documentation and process related paperwork
• Takes and transcribes minutes of evening Traffic Commission meeting
• Collects data, originates and processes various reports such as monthly department reports
• Provides support for the Sewer Lateral Insurance Program
• Issues Excavation Permits
• Supports Residential Sidewalk Replacement Program
• Tracks allocated funds for uniform expenditures
•  Orders janitorial supplies for Street Division, City Hall, and the Government Building
• For Permit/Inspection Clerks assigned to the Building Division, work may include, but is not limited to:
• Verifies property owners using St. Louis County tax records
• Accepts applications and prepares agendas for various boards and commissions, prepare supporting documentation, and process related submittals
• Takes and transcribe minutes of evening meetings of various boards and commissions
• Schedules all applicable appointments for Inspectors
• Collects data, originates and processes various reports such as monthly department reports
• Maintains various logs, such as inspection logs and building permit logs
• Manages escrow accounts involving apartment complexes
• Issues applications for property rental licenses as necessary.
• Coordinates action with the Finance Department
• Accepts applications and performs detailed, multi-step office work related to occupancy inspections, exterior inspections, building permit inspections, Community Development Housing Grant inspections and all other Building Department related inspections
• Issues quick issue electrical, mechanical and plumbing permits
• Takes permit, inspection and other related fees and maintain ledgers/records not requiring specialized bookkeeping skills
• Helps formulate office policies and procedures through the Public Works >Focus Groups= and submit ideas and comments as may be requested
• Maintains files for summonses issued and update records verifying status with court office after court date
• Perform work of Secretary to the Director of Public Works during vacations, sickness, etc. on temporary basis
• Works with courts, regarding court files, preparing housing docket for inspectors
• Maintains minimum housing inspections and re-inspections
• Works as recording clerk for minimum housing standard board of appeals
• Processes sign inventories
• Types bills for liens on properties
• Performs other duties as directed

Equal Opportunity Employer M/F/Disabled/Veteran

Education and Experience

• High school diploma or equivalent in experience
• Applicant must have working knowledge of
• and experience in Microsoft Word, Excel and office software

Licenses and Certifications

• Valid driver's license