Part-Time Office Manager

The St. Louis office of RFG Advisory supports a team of financial Advisors who depend on a well-run, welcoming environment to serve their clients. The Office Manager is the person who makes that possible. You will own the day-to-day operations of the office, from keeping supplies stocked and common areas tidy to coordinating facilities needs and making sure new team members feel ready and welcome on day one. This is a part-time role with a consistent afternoon schedule, and it is a strong fit for someone who takes quiet pride in the details that keep a professional environment running smoothly.

Location: This role is located at the RFG office in Creve Coeur, MO.



What You'll Do

Office Operations & Supplies

• Keep the office stocked with supplies, snacks, and beverages; supplies and snacks are ordered approximately monthly, beverages about twice per month.
• Tidy, organize, and maintain common areas so the office is always presentable and ready for the day.
• Water office plants every other week and handle other routine upkeep that keeps the space feeling cared for.
• Serve as a backup resource for office operations when additional support is needed.

Facilities & Building Coordination

• Serve as the primary point of contact for janitorial, maintenance, and suite-related requests.
• Submit service requests through the CityPlace (CP3) portal and work with building management to resolve issues in a timely manner.
• Monitor open requests and follow through until each issue is fully resolved.

New Hire Readiness

• Submit new employee paperwork to CityPlace management on behalf of the team.
• Prepare workstations and common areas ahead of a new hire's first day so they arrive to a workspace that is ready and welcoming.
• Coordinate any facilities access or setup needs that support a smooth onboarding experience.

Financial & Compliance Support

• Handle occasional check deposits on behalf of team members, exercising care and discretion when handling financial documents.
• Submit deposit details to Compliance for monthly Check Blotter reporting in a timely and accurate manner.

Experience

• 1-3 years of experience in office administration, facilities coordination, reception, or a similar role.
• Demonstrated ability to manage recurring tasks and keep operations running smoothly without close oversight.
• Experience in financial services or a professional services environment is a plus, but not required.

Skills & Competencies

• Strong organization and attention to detail; takes pride in getting the small things right.
• Clear, friendly communicator with Advisors, colleagues, and building management.
• Comfortable working independently and taking initiative on recurring responsibilities.
• Discreet and careful when handling financial documents such as client checks.
• Dependable and consistent; shows up on time and follows through on every commitment.

Technology & Tools

• Comfort with basic office software including Microsoft Outlook, Word, and Excel.
• Ability to learn building management portals such as CityPlace (CP3) quickly.
• Proficiency with AI tools such as Claude, ChatGPT, or Microsoft Copilot to support daily tasks and communications is a plus.

Education

• High school diploma or equivalent required; associate's or bachelor's degree preferred.

RFG Advisory is a platform for growth-minded Independent Advisors who want to scale without compromise. We're building the RIA of the Future-powered by innovation, collaboration, and execution. We take care of each other first. We show up with servant hearts and growth mindsets. We lead boldly, iterate to excellence, and commit to getting 1% better every day. If you're energized by precision, structure, and being the person who makes it all happen-we'd love to meet you.

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This hiring process may include the use of automated tools to assist with resume review. All hiring decisions are ultimately made by qualified human reviewers. For more information about our hiring practices, data use, and accommodation request procedures, please review our Privacy Policy. We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other status protected by applicable law. We will provide reasonable accommodations for qualified individuals with disabilities during the application and hiring process. 

Hourly Rate: $20-$25/hr