Part-time Senior Accountant

~25 hrs/week on average (may rise to 30-35 hrs during the 10-day month-end close)

Role Summary

Haptech needs a hands-on accountant who can keep our books humming every day and drive a tight 10-business-day close in Unanet ERP. You’ll report to the Controller and own the full transaction cycle (AP → AR → GL → financials), including inventory accounting and sub-ledger closeouts.

Key Responsibilities

Daily (Monday – Friday)

• Accounts Payable: enter/code vendor bills, obtain approvals, schedule ACH/check runs
• Invoicing & A/R: create and email customer invoices, follow up on past-due balances
• Cash Posting: apply bank deposits & electronic receipts, maintain bank feed rules
• Transaction Coding Quality: review AP, AR, expense, and journal entries for correct project / task / cost element / GL account coding in Unanet
• Vendor & Inventory Masters: maintain W-9s, terms, 1099 flags, SKU/item set-ups, pricing, and units of measure
• Inventory Movements: record receipts, transfers, and adjustments; investigate mismatches between warehouse and ERP quantities
• Monitor Unanet dashboards (AP aging, AR aging, inventory exceptions) and clear outstanding items

Month-End / 10-Day Close

• Sub-Ledger Close: reconcile and post AP, AR, Project, Inventory, Fixed Assets, and Time & Expense ledgers
• Accruals & Recurring Journals: book prepaid, payroll, tax, and other period-end entries
• Inventory Valuation: run inventory cost roll-ups, reconcile inventory sub-ledger to GL, analyze variances and obsolescence reserves
• Fixed Asset / Intangible Runs: complete FA additions, post depreciation & amortization
• Revenue / Cost Pool Jobs (if enabled): generate and post project revenue, indirect rate allocations
• Account Reconciliations: tie out every balance-sheet account and clear reconciling items
• Financial Reporting: deliver GAAP-compliant IS, BS, CF, project P&L, and variance commentary within 10 business days
• Lock the accounting period in Unanet and prepare supporting schedules for management & auditors

Process Improvement

• Document desk procedures, streamline import templates, and automate reconciliations
• Partner with the Controller to shorten close tasks and improve KPI reporting

Required Qualifications

Compensation 

• Base range: $35 – $45 per hour (higher end for solid Unanet and inventory experience)
• Engagement can be 1099 contractor or W-2 part-time employee, per mutual agreement.

Schedule & Logistics

• Hours: ~25 hours weekly, flex within core business hours; expect ~30–35 hrs during the 10-day close window
• Location: Remote or Hybrid – New Orleans HQ 1–2 days/week preferred
• Equipment: Company laptop with VPN access to Unanet, banking, and inventory portals