Pastoral and Administrative Assistant

Pastoral and   Administrative Assistant   

· Part-Time, Monday – Thursday,   8am – 1:00pm

 **Please upload resume**

Summary of the Job:

· The Pastoral and Administrative Assistant provides comprehensive parish administrative support with particular attention to the ministerial and liturgical aspects of parish life at St. John Paul II. This is a part-time, non-exempt position averaging 20 to 25 hours per week. The typical work schedule is Monday – Thursday 8am – 1pm.

Primary   Duties and Responsibilities:

o Provide receptionist services for the parish office. Welcome and direct visitors, answer telephone and direct calls appropriately.

o Maintain parish database. Register new parishioners, update database records for parish roster. 

o Responsible for the creation and distribution of the weekly email communication and parish bulletin including design, layout, writing and editing.

o Draft and monitor the liturgical schedule, oversee the scheduling of volunteers for liturgical services and coordinate ministry training using various software.

o Prepare Mass petitions and announcements.

o Maintain parish calendar and oversee the parish general email inbox. Responding to emails in a timely, professional and pleasant manner. 

o Assist in organizing volunteer services for special parish events and ministry activities. Collaborate with ministry leaders.

o Monitor the parish website and submit update requests for website changes including upcoming events, ministry information, changes in schedules, etc.

o Additional duties as assigned.

Knowledge,   Skills and Abilities:

· Strong communication skills (verbal and written) to professionally communicate and represent the parish in a welcoming and upbeat manner.

· Familiarity with Catholic teachings and liturgical practices

. Eager to provide support to the parishioners in their works of charity and ministry.

· Comfortable with money handling  and bookkeeping. Able to follow strict internal control protocols regarding financial transactions.

· Works well in collaborating efforts and has a teamwork mentality.

· Ability to work independently, take initiative, and prioritize multiple responsibilities.

· Demonstrates discretion and a high level of confidentiality in handling sensitive information.

Qualifications:

· High School Diploma with a minimum of 3 years’ experience in a parish or professional office setting with clerical responsibilities.

· Experience with Microsoft Suite of products including Microsoft 365, Teams, OneDrive, Excel, Publisher. 

· Experience with Google Suite of products including Google Calendar, Google Sheets, and Email.

· Practicing Catholic in good standing.

· Note: Work is located in parish office, a 2 level building, with no elevator.